How to install a cash register

Entrepreneurs performing activities related to commerce, production of goods and delivery of various services should acquire a cash register with function of fixation and (or) transmission of data (online cash register).

The complete list of activities that require acquisition of cash registers is published in the Order of Minister of Finance of the RoK as of February 16, 2018.

Online cash register is cash register with data transmission capability, i.e. it is a cash register or software that can transmit data on monetary transactions to state revenue (tax) agencies online.    

There are two types of online cash registers:

• hardware: appliances; individual equipment (cash register machines, registrars);
• software: software registered in the national register of cah registers, which operates as cash register (mobile application).

Software online cash register, i.e. mobile application with cash register capability generates electronic receipts, which are legally equated to printed ones. An electronic receipt can be send to a customer online, via messengers or e-mail. If necessary, you can acquire a specialized printer for receipts, which are connected to a smartphone via    Bluetooth.

Cash registers used in places where there are no telecommunications are not subject to be changed to online cash registers. 

The list of administrative divisions of the Republic of Kazakhstan on the territory of which there are no telecommunications of shared use.  

Here you can check whether a locality is covered by wireless network (Altel, Tele2, KCell).

Registration/re-registration/de-registration of cash registers is performed by local agencies  of State Revenue Committee. Whereas registration of online cash registers is performed via the website of Fiscal Data Operator (oofd.kz) without necessity to visit a tax agency.

If you want to change an old cash register without data transmission capability to an online cash register, first you need to acquire online cash register and register it and only afterwards you can perform de-registration of old cash register in a tax agency, which you need to visit in person. 

Registration is performed for technically sound cash register models listed in the national register, which includes mobile apps apart from appliances.

Majority of cash register models are on free market and can easily be found. It is also quiet easy to find and select an official mobile app for smartphone as the apps are usually widely advertised on the Internet.  

You can check whether a cash register is included into the register in register itself by model name.

Registration of online cash registers is performed via the website of Fiscal Data Operator (oofd.kz) without necessity to visit a tax agency.

Via the website, data on registration/ change of registration data/ de-registration of cash register is transmitted to a state revenue agency.  

Cash register registration card, i.e. the result of public service delivery is also issued via the Fiscal Data Operator website.  

Fiscal Data Operator services are delivered on a paid basis and amount to KZT 1.500 per month for one cash register. The services involve acceptance, fiscalization and storage of data within 5 years as well as transmission of information on receipts and Z-reports to a tax agency.

Registration of online cash register is performed in the following sequence:

1. Obtainment of digital signature;
2. Acquisition of online cash register (cash register acquisition or software download);
3. Registration as legal entity/individual entrepreneur using digital signature in the Personal Cabinet on the website: www.oofd.kz;
4. Creation of trade outlet in “Card Catalogue of Cash Registers” section on the www.oofd.kz website;
5. Registration of cash register in “+Cash Register” section. A cash register will appear in “Card Catalogue of Cash Registers” section and afterwards you will need to track the status of application. Processing of request might take from 15 minutes to 3 days. After request processing, a cash register will be registered in State Revenue Committee;
6. Selection of tariff for cash register;
7. Generation of token, which should be registered in a cash register to start issuing receipts.

For registration of hardware online cash registers, you first need to visit Fiscal Data Operator and obtain a SIM-card to work in a wireless mode and connect a cash register using the SIM-card.  

You can find a detailed user instruction on Fiscal Data Operator Portal.

Each entity using a cash register should register it. If there is no power supply, Internet or cash register is broken, purchase receipt should be filled in and issued.

It is deemed to be a violation, if cash register is not applied upon execution of monetary transactions for commerce operations, works, services, and also application of broken or unregistered cash register is prohibited.

If a violation was detected, it first entails a notification and in case of repeated violation within a year a fine is imposed:

• for private public notaries, court bailiffs, small business entities: 15 MCI;
• for medium business entities: 30 MCI;
• for large business entities: 50 MCI.