Clarification of liability for the use of company vehicles through the InDrive service and for personal purposes.

Official vehicles are the property of the organization and are intended solely for the performance of official duties. Their use for personal purposes, as well as for generating income (including through ride-hailing services such as InDrive, taxis, and similar platforms), is strictly prohibited. Such actions violate labor discipline, civil service legislation, anti-corruption laws, and provisions on abuse of office.

Using official vehicles for paid passenger transportation, registering for ride-hailing services, fulfilling InDrive orders, or other commercial activities:

is entrepreneurial activity using the organization's property;
entails the generation of personal income at the expense of official position;
violates the principle of the targeted and economical use of state or corporate property.

For civil servants and persons equivalent to them, such actions contravene the statutory prohibition on engaging in entrepreneurial activity (except in cases expressly provided for by law).

What constitutes a violation

Misuse of company vehicles includes, but is not limited to:

Registering a company vehicle or driver account with the InDrive service;
Performing InDrive-ordered trips in a company vehicle;
Transporting passengers for a fee or by arrangement through the InDrive service;
Using company vehicles for personal income;
Any trips not related to official duties;
Transferring control of a company vehicle to third parties without permission.
Liability of Officials and Employees

2.1. Disciplinary Liability
Depending on the nature and consequences of the violation, the following may be imposed on the guilty party:

A warning or reprimand;
A severe reprimand;
Deprivation of bonuses and other incentive payments;
Dismissal for gross violation of work duties.

2.2. Financial Liability
The guilty party is obligated to compensate the organization for any damage caused, including:

The cost of fuel consumed;
Maintenance and repair costs;
Depreciation;
Fines and other losses incurred by the organization;
Amounts received from rides through InDrive.

2.3. Administrative Liability
May arise in the event of:

Violation of vehicle operation rules;
Illegal business activity (providing taxi services without registration and a license);
Use of organizational property for other purposes.

2.4. Criminal Liability
Possible if there is evidence of a crime, in particular if:

Actions are classified as abuse of office;
Significant material damage was caused;
Misappropriation or embezzlement of entrusted property occurred;
Personal income was obtained through official position.
Special Responsibility of Managers

Managers and officials bear increased responsibility for:

Ensuring the intended and legal use of company vehicles;
Preventing the registration of company vehicles with ride-hailing services (including InDrive);
Timely detection and prevention of the use of company vehicles through InDrive;
Disciplinary action against violators.

If instances of the use of company vehicles through InDrive are detected, the manager may be held liable not only as the direct offender but also as the person who permitted or covered up such actions.

Consequences of using company vehicles through InDrive

Using a company vehicle to fulfill InDrive orders:

is a direct use of the organization's property for personal commercial purposes;
entails the obligation to fully reimburse all income received and losses incurred by the organization;
creates the risk of administrative and criminal liability;
may serve as grounds for dismissal for negative reasons.

Recommendations for Preventing Violations

To prevent the use of company vehicles through InDrive and for personal purposes, it is necessary to:

use company vehicles only on approved routes and for official assignments;
maintain trip logs and record all trips;
do not register company vehicles or driver accounts with ride-hailing services;
do not accept InDrive orders using company vehicles;
do not transfer the vehicle to third parties;
immediately report any violations to management;
comply with internal regulations and legal requirements.