Archival Affairs
Archival affairs in the Akmola Region are a key component of state information policy and an integral part of the region’s digital transformation. The field ensures the systematic storage, registration, use, and protection of documents that hold value for the government, society, and citizens.
In the era of digitalization, archival affairs are undergoing significant transformation, including the shift from paper-based media to electronic formats and the automation of processes related to recordkeeping, storage, and access to archival information. This requires both the modernization of infrastructure and the updating of regulatory and methodological frameworks.
Main Areas of Development in Archival Affairs within the Framework of Digitalization
1. Digitization of Archival Collections
•Large-scale digitization of archival documents to ensure their preservation and accessibility.
•Conversion of paper files into electronic format, followed by registration in digital record-keeping systems.
•Priority is given to documents of high legal, historical, and administrative significance.
2. Formation of Electronic Archives
•Creation of a regional digital archive based on a secure IT infrastructure.
•Ensuring long-term storage of electronic documents with guarantees of authenticity, integrity, and accessibility.
•Implementation of electronic document management systems with subsequent archiving in accordance with legal requirements.
3. Integration with the Government IT Ecosystem
•Alignment of archival platforms with the region’s unified IT landscape.
•Integration with e-government systems, document management systems, and sectoral platforms.
•Ensuring the legal validity of electronic archival documents, including through the use of digital signatures (EDS) and cryptographic protection tools.
4. Regulatory and Methodological Support
•Updating protocols for working with electronic archives.
•Ensuring that archival processes comply with national and international standards (including ISO 15489, ST RK, etc.).
•Developing methods for digitization, formatting, classification, and long-term storage of electronic documents.
5. Development of Human Resources
•Enhancing the qualifications of archival staff in areas such as digital transformation, IT, and information security.
•Conducting training courses, workshops, and internships in cooperation with universities and specialized institutions.
•Attracting young professionals to the field by introducing digital technologies and modern working conditions.
6. Ensuring Information Security of Archival Data
•Protecting electronic archives from unauthorized access, modification, and loss.
•Implementing backup systems, monitoring tools, and incident response mechanisms.
•Compliance with information security and state secrecy requirements (where applicable).
The Role of Archival Affairs in Digital Transformation
•Enhancing the transparency and accountability of government processes;
•Ensuring legal protection of archival information;
•Creating conditions for fast and convenient access to historical and administrative data;
•Preserving the historical and cultural heritage of the region in digital format for future generations.
Thus, in the digital age, archival affairs go beyond the traditional role of document storage and become an active part of the region’s IT ecosystem.
It ensures legal continuity, information resilience, and support for digital governance in the Akmola Region.
