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Certificates and certificates of civil status registration abroad

Как получить услугу
Service provider
Individuals

Documents required for submission to service provider:

  1. Application for re-issuance of certificate of birth/marriage/divorce/death and marriageability in the established form.
  2. An ID document or an electronic document from the Digital Documents service (for identification).
  3. Initial certificate of birth/marriage/divorce/death (if any).
  4. A notarized power of attorney, in case if an application is submitted by a service recipient`s representative.
  5. Original copy confirming the payment of consular fee.

In case of submitting an application for the issuance of duplicate death certificate, one should also attach copies of documents confirming kinship with a deceased.

To get a certificate of marriageability, copies of divorce certificate and death certificate of a spouse are additionally attached, if a service recipient was married outside the Republic of Kazakhstan.

Результат оказания услуги

A duplicate certificate or certificate of state registration of civil status act or a substantiated refusal to deliver the public service.

Часто задаваемые вопросы
What can be the reasons for refusal to deliver a public service?

1) Establishing the unreliability of the documents submitted by the service recipient for the public service receipt and (or) data (information) contained therein.
2) The non-compliance of the service recipient and (or) submitted data and information necessary for the provision of public services with the requirements of Chapter 6 of these Rules.
3) The absence of the consent of the service recipient, provided in accordance with Article 8 of the Law of the Republic of Kazakhstan "On Personal Data and Their Protection", to access restricted personal data required for the provision of public services.

Grounds for institution of an administrative procedure
  • appeal;
  • initiative of an administrative body or official.

 General requirements for the appeal

The appeal submitted in hard copy or electronic form shall indicate:

  • Full name, IIN, postal address of a natural person, BIN of a legal entity;
  • name of administrative body, official to whom the appeal is submitted;
  • the essence of an appeal;
  • date of filing an appeal;
  • signature of the applicant or his representative;
  • other information provided for by legislation of the Republic of Kazakhstan.

If the administrative procedure is on a paid basis, the applicant must submit a document confirming the payment.

! It is barred to reject the receipt of an appeal.

  1. Once the appeal is submitted, the applicant is issued a receipt containing a unique number, indicating the date and time, last name and initials, and the position of the person who received the appeal.
  2. In the case of non-compliance with the requirements established by Article 63 Code, the administrative body and the official shall indicate to the applicant the requirements the appeal does not comply with, and set a reasonable time limit for bringing it into compliance with the requirements.
  3. Before a decision is made on the administrative case, the applicant may withdraw the appeal on the basis of his written application.

Referring the appeal to an authorized administrative body and official

An appeal received by an administrative body and official whose authority does not include the consideration of this appeal, within no later than 3 working days from the date of its receipt shall refer it to the authorized administrative body and official, with simultaneous notification of the participant in the administrative procedure.

  1. The timeframe of administrative procedure is 15 working days from the date of receipt of an appeal.

! The laws may set the other timeframe for consideration of appeals (For example, according to the Law “On Access to Information” a reply to a written enquiry is provided within fifteen calendar days from the date of receipt of the information by the owner).

  1. The period of administrative procedure may be extended by a reasoned decision of the head of the administrative body for not more than 2 months, consistently the participant in the administrative procedure is notified within 3 working days from the date of extension.

A participant in the administrative procedure has the right to file a complaint the administrative action (inaction) related to the adoption of an administrative act.

If an administrative body and official within the timeframe has not adopted an administrative act or committed an administrative action, then commencing from the date of expiry it is considered that the administrative body and official rejected to adopt the administrative act or commit the administrative action.

The complaint is submitted to the administrative body and official whose administrative act and administrative action (inaction) is being appealed.

An appeal to the court is allowed after a pre-trial appeal. If the law provides for the possibility of going to court without the need to appeal to a higher authority, the administrative act, administrative action (inaction) of the administrative body and official is being disputed, along with the revoke, submit to the court a reasoned position of the head of the higher administrative body and official.

! The Administrative Procedure Code not always rules the procedure of complaint; the industry laws may contain statutes indicating the appeal of the decision in the court, without pre-trial appeal.

  1. A complaint against an administrative act, administrative action (inaction) is submitted to the administrative body and official no later than 3 months from the day when the participant in the administrative procedure became aware of the adoption of the administrative act or the commitment of an administrative action (inaction).
  2. If the deadline is missed for a good reason, at the request of the participant in the administrative procedure, it may be renewed by the body considering the complaint.
  3. Missing the deadline for submitting the complaint is not a basis for rejection to receive the complaint by the body considering the complaint.

! Other laws may establish a special procedure and deadlines for appealing the decisions.

The period for consideration of the complaint is 5 working days from the date of receipt of the complaint.

! Other laws may establish a different period for appealing the decisions of administrative bodies.

 

 

Source: Administrative Procedural Code of Republic of Kazakhstan,
The Law of the RK "On Public services"

Полное название
Re-issuance of certificates and certificates of civil status registration abroad
Получатели услуги
Individuals
Стоимость услуги

Paid, at the rates of consular fees in accordance with the Code

Срок оказания услуги

3 working days

If there is no civil status act in the Civil Registry Office IS, term of service provision is extended for no more than 20 calendar days, with notification of a service recipient within 3 calendar days (in case of extension of application consideration terms)

Услугу оказывает
Ministry of Foreign Affairs of the Republic of Kazakhstan
Место предоставления услуги
RK diplomatic missions

Rules for public service delivery

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