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Archival verification letter and/or copies of archival documents within the frames of the Committe for legal statistics and special registers of the General Procecutor's Office of the Republic of Kazakhstan and it's territorial subdivision

Как получить услугу
Online
Individuals

On the portal you can get the service in several ways:

Using EDS:

  1. Log in to the portal or register
  2. Click on "Request online" button
  3. Fill all sections of e-request
  4. Sign a request with digital signature 
  5. In personal account ("History of obtained services") familiarize with notification on your request processing status, which will be sent within the stated period.

Using one-time password:Using one-time password:

  1. Log in to the portal or register
  2. Click on "Request online" button
  3. Fill all sections of e-request
  4. Fill in a request and sign it using one-time password (SMS will be sent to a phone number indicated in a personal account, registration in citizens` mobile database is required)   
  5. In personal account ("History of obtained services") familiarize with notification on application processing, which will be sent within the indicated period.
Online
Legal entities

On the portal you can get the service in several ways:

Using EDS:

  1. Log in to the portal or register
  2. Click on "Request online" button
  3. Fill all sections of e-request
  4. Sign a request with digital signature 
  5. In personal account ("History of obtained services") familiarize with notification on your request processing status, which will be sent within the stated period.

Using one-time password:Using one-time password:

  1. Log in to the portal or register
  2. Click on "Request online" button
  3. Fill all sections of e-request
  4. Fill in a request and sign it using one-time password (SMS will be sent to a phone number indicated in a personal account, registration in citizens` mobile database is required)   
  5. In personal account ("History of obtained services") familiarize with notification on application processing, which will be sent within the indicated period.
Government for citizens
Individuals

Documents required for submission to "Government for Citizens" Public Corporation":

  1. Application.
  2. ID card (for checking).
  3. Documents confirming the degree of kinship when receiving information from relatives.  
  4. Power of attorney certified by a notary - when representing the interests of a service recipient of the state service by another person.
Government for citizens
Legal entities

Documents required for submission to "Government for Citizens" Public Corporation":

  1. Application.
  2. ID card (for checking).
  3. Documents confirming the degree of kinship when receiving information from relatives.  
  4. Power of attorney certified by a notary - when representing the interests of a service recipient of the state service by another person.
Результат оказания услуги

Archival certificate and / or a copy of archival documents within the archives of the Committee on Legal Statistics and Special Accounts of the General Prosecutor's Office of the Republic of Kazakhstan and its territorial bodies, in the absence of information - a written response or in the form of an electronic document signed by the EDS of an authorized person of the service provider in the "personal account" of the portal .

The issuance of ready documents to another individual is carried out on the basis of a power of attorney certified by a notary, issued by the person in respect of whom information is requested.

The State Corporation ensures the storage of a certificate in paper form for 1 month, after which it transfers them to the service provider for further storage for 2 months. When the service recipient applies after 1  month, at the request of the State Corporation, the service provider within 1 working day sends the finished documents to the State Corporation for issuance to the service recipient.

The application of the service recipient and documents to it in paper form, as well as a certificate in paper form for which the service recipient did not appear within 3 months are filed (formed) by the service provider in a separate nomenclature file.

Часто задаваемые вопросы
Grounds for refusal to provide the public service established by the laws of the Republic of Kazakhstan
  1. Establishing the unreliability of the documents submitted by the service recipient for the receipt of the public service, and (or) the data (information) contained therein.
  2. Non-compliance of the service recipient and (or) submitted materials, objects, data and information necessary for the provision of public services with the requirements established by the Rules and other legislative acts of the Republic of Kazakhstan (persons under the age of 16 were not subject to personal registration of the special settlement ( period from 1939 to 1955).
Grounds for institution of an administrative procedure
  • appeal;
  • initiative of an administrative body or official.

 General requirements for the appeal

The appeal submitted in hard copy or electronic form shall indicate:

  • Full name, IIN, postal address of a natural person, BIN of a legal entity;
  • name of administrative body, official to whom the appeal is submitted;
  • the essence of an appeal;
  • date of filing an appeal;
  • signature of the applicant or his representative;
  • other information provided for by legislation of the Republic of Kazakhstan.

If the administrative procedure is on a paid basis, the applicant must submit a document confirming the payment.

! It is barred to reject the receipt of an appeal.

  1. Once the appeal is submitted, the applicant is issued a receipt containing a unique number, indicating the date and time, last name and initials, and the position of the person who received the appeal.
  2. In the case of non-compliance with the requirements established by Article 63 Code, the administrative body and the official shall indicate to the applicant the requirements the appeal does not comply with, and set a reasonable time limit for bringing it into compliance with the requirements.
  3. Before a decision is made on the administrative case, the applicant may withdraw the appeal on the basis of his written application.

Referring the appeal to an authorized administrative body and official

An appeal received by an administrative body and official whose authority does not include the consideration of this appeal, within no later than 3 working days from the date of its receipt shall refer it to the authorized administrative body and official, with simultaneous notification of the participant in the administrative procedure.

  1. The timeframe of administrative procedure is 15 working days from the date of receipt of an appeal.

! The laws may set the other timeframe for consideration of appeals (For example, according to the Law “On Access to Information” a reply to a written enquiry is provided within fifteen calendar days from the date of receipt of the information by the owner).

  1. The period of administrative procedure may be extended by a reasoned decision of the head of the administrative body for not more than 2 months, consistently the participant in the administrative procedure is notified within 3 working days from the date of extension.

A participant in the administrative procedure has the right to file a complaint the administrative action (inaction) related to the adoption of an administrative act.

If an administrative body and official within the timeframe has not adopted an administrative act or committed an administrative action, then commencing from the date of expiry it is considered that the administrative body and official rejected to adopt the administrative act or commit the administrative action.

The complaint is submitted to the administrative body and official whose administrative act and administrative action (inaction) is being appealed.

An appeal to the court is allowed after a pre-trial appeal. If the law provides for the possibility of going to court without the need to appeal to a higher authority, the administrative act, administrative action (inaction) of the administrative body and official is being disputed, along with the revoke, submit to the court a reasoned position of the head of the higher administrative body and official.

! The Administrative Procedure Code not always rules the procedure of complaint; the industry laws may contain statutes indicating the appeal of the decision in the court, without pre-trial appeal.

  1. A complaint against an administrative act, administrative action (inaction) is submitted to the administrative body and official no later than 3 months from the day when the participant in the administrative procedure became aware of the adoption of the administrative act or the commitment of an administrative action (inaction).
  2. If the deadline is missed for a good reason, at the request of the participant in the administrative procedure, it may be renewed by the body considering the complaint.
  3. Missing the deadline for submitting the complaint is not a basis for rejection to receive the complaint by the body considering the complaint.

! Other laws may establish a special procedure and deadlines for appealing the decisions.

The period for consideration of the complaint is 20 working days from the date of receipt of the complaint.

! Other laws may establish a different period for appealing the decisions of administrative bodies.

 

 

Source: Administrative Procedural Code of Republic of Kazakhstan

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Полное название
Issuance of the archival verification letter and/or copies of archival documents within the frames of the Committe for legal statistics and special registers of the General Procecutor's Office of the Republic of Kazakhstan and it's territorial subdivision
Получатели услуги
Individuals
Legal entities
Individuals
Legal entities
Стоимость услуги

Free of charge

Срок оказания услуги

From the moment of delivery of a package of documents to departments of branches of the State Corporation located in regional centers, cities of republican significance and the capital, as well as when applying through the portal - 8 working days.

when contacting other departments of branches of the State Corporation - 10 working days.

Услугу оказывает
The Prosecutor General's Office of the Republic of Kazakhstan
Место предоставления услуги
«State-owned corporation «Government for citizens» NJSC
Portal of "electronic government"

Rules for providing state service

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