Desk control in the field of public procurement

The Department of Internal State Audit for the West Kazakhstan Region, in accordance with its competence, carries out desk control on an ongoing basis.

The purpose of desk control is the timely identification, suppression, and prevention of violations, as well as providing state audit entities with the opportunity to independently eliminate identified violations. This mechanism is also aimed at reducing the administrative burden on state audit entities.

The conduct of desk control is regulated by the Rules approved by Order of the Minister of Finance of the Republic of Kazakhstan dated November 30, 2015, No. 598.

In 2025, the Department covered 18,968 public procurement procedures out of 19,048 subject to control, which constitutes 99.6%.

Based on the results of desk control, 1,056 notifications on the elimination of violations were sent to state audit entities, with the total amount of identified violations amounting to 9.2 billion tenge. Thus, the Department prevented violations in the specified amount.

Of the total number of notifications:

• executed — 1,047;
• executed in violation of the established deadlines — 9.

On the facts of improper execution of notifications, 9 administrative protocols were drawn up. 7 officials were brought to administrative responsibility under Part 3 of Article 462 of the Code of the Republic of Kazakhstan on Administrative Offenses.

In terms of public procurement methods, the identified violations were distributed as follows:

• tender (auction) — 313 notifications;
• request for price quotations — 547 notifications;
• from a single source by direct contract award — 196 notifications.

Analysis of the identified violations shows that the most common are:

• failure to specify or incorrect specification in the technical specification of relevant national standards, or in their absence, interstate standards;
• establishment by customers (organizers) in the tender (auction) documentation of qualification requirements and conditions in violation of public procurement legislation;
• conducting procurement by the method of request for price quotations for goods, works, and services requiring permits or notifications on the commencement of activities;
• unlawful application of the procurement method from a single source by direct contract award;
• placement of the technical specification in only one language.

The Department's work on the implementation of desk control contributes to increasing the transparency and efficiency of the public procurement system, as well as the rational use of public finances.