Citizens who have access to the Internet can take advantage of all the advantages of fast and contactless document management and get the necessary services without losing time and quality. By registering once on the site www.egov.kz. You will get access to all the services of the portal, including those that are provided by archives (the state service "Issuance of archival certificates, archival extracts, archival copies").
The advantages of submitting an application in electronic form are:
The most important advantage is that it is easy and convenient to receive public services in electronic form.
An archival certificate is a confirmation of work experience, salary, age, family composition, education, awarding, transfer of pension contributions and social contributions, or certified copies or archival extracts from archival documents.All this information can be obtained in electronic form.
To receive a public service in electronic form, you must register on the Unified Portal of Public Services and confirm your identity. This will take quite a bit of time and will open up wide opportunities for you to receive public services.
Information for the service recipient
According to the Register of Public Services (approved by the order of the acting Minister of Digital Development, Innovation and Aerospace Industry of the Republic of Kazakhstan dated January 31, 2020 No. 39/NK), Rules for the provision of state services "Issuance of archival certificates, copies of archival documents or archival extracts" (approved by Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated May 29, 2020 No. 159) the state service is provided by the republican state institution "National Archive of the Republic of Kazakhstan", central state archives, state archives of regions, cities, districts (hereinafter-the service provider).
The acceptance of documents and the issuance of the result of the provision of public services are carried out through the e-government web portal www.egov.kz (hereinafter referred to as the portal), the non-profit joint-stock company " State Corporation "Government for Citizens "(hereinafter referred to as the State Corporation) and the office of the service provider.
The advantage of submitting documents for the provision of public services through the portal is that if there is an electronic digital signature, the service recipient, without leaving home, can send documents to the service provider, which arrive in a few minutes and are accepted by the service provider. At the same time, the service recipient does not spend either time or financial resources to obtain the result of the state service. This instruction provides the necessary information to obtain a positive result of a public service, as well as the step-by-step procedure for submitting documents for the provision and receipt of the result of a public service through the portal.
In order to receive a high-quality public service, the service recipient must correctly specify: 1. Last name (whether there was a change of last name), first name, patronymic for the years about which the certificate is requested, full postal address, contact phone number.
The name of the institution where he worked. If the institution where the service recipient's work took place was located in a certain area, then the request should be sent to the state archive of the area where the organization was located. For example, if the institution was located in the Auliekolsky (formerly Semiozerny) district of Kostanay region, then the application must be sent to the Auliekolsky regional state Archive, but if the head office of the institution located in the district is located in In Kostanay (for example: Kazakhtelecom, Main Post Office, etc.), then the request is sent to the head office of the organization.
The subject of the requested information (work experience, salary, study, etc.), where and for what purpose the certificate is requested. Clearly state for what period, the place of work in the requested years, the workshop, the position, the movements. If information about education is requested, then specify the name of the educational institution, faculty, full-time or part-time education. The period of study, if there was an academic leave-specify the dates. If available, specify the number and date of the administrative document (order, order, resolution, etc.).
The need for information on renaming.
If available, attach scanned copies of documents confirming the requested information. This helps to speed up the search for information and high-quality execution of the request.
In addition, we recommend that you first get advice about the availability of documents in the state archive of the administrative district where you live.