Citizens who have access to the Internet can take advantage of all the advantages of fast and contactless document management and get the necessary services without losing time and quality. By registering once on the site www.egov.kz. You will get access to all the services of the portal, including those that are provided by archives (the state service "Issuance of archival certificates, archival extracts, archival copies").
The advantages of submitting an application electronically are:
round-the-clock availability of the portal – applying for public services at any time, regardless of the time of day, holidays and weekends, via any computer;
getting the service from any convenient place for you;
complete and reliable information about the procedure for providing public services in an accessible form;
no queues;
time savings, reduced service delivery time;
the absence of corruption risks, as interaction with government agencies occurs through the " personal account»;
lack of red tape and red tape in the provision of public services;
transparency of the procedure, informing the service recipient about the stage of execution of the state service at his request.
The most important advantage is that it is easy and convenient to receive public services in electronic form.
An archival certificate is a confirmation of work experience, salary, age, family composition, education, awards, transfer of pension contributions and social contributions, or certified copies or archival extracts from archival documents.All this information can be obtained in electronic form.
To receive a public service in electronic form, you must register on the Unified Portal of Public Services and confirm your identity. This will take very little time and will open up wide opportunities for you to receive public services.
Information for the service recipient
According to the Register of Public Services (approved by the order of the acting Director). Minister of Digital Development, Innovation and Aerospace Industry of the Republic of Kazakhstan dated January 31, 2020 No. 39 / NK), the Rules for the provision of the state service "Issuance of archival certificates, copies of archival documents or archival extracts" (approved by the Order of the Minister of Culture and Sports of the Republic of Kazakhstan dated May 29, 2020 No. 159) the state service is provided by the republican state institution "National Archive of the Republic of Kazakhstan", the central state archives, the state archives of regions, cities, districts (hereinafter-the service provider).
Acceptance of documents and issuance of the result of the provision of public services are carried out through the web portal of "electronic government" www.egov.kz (hereinafter – the portal), non-profit joint-stock company " State Corporation "Government for Citizens "(hereinafter – the State Corporation) and the office of the service provider.
The advantage of submitting documents for the provision of public services through the portal is that in the presence of an electronic digital signature, the service recipient, without leaving home, can send documents to the service provider, which arrive in a few minutes and are accepted by the service provider. At the same time, the service recipient does not spend any time or financial resources to obtain the result of the public service. This manual provides the necessary information for obtaining a positive result of a public service, as well as a step-by-step procedure for submitting documents for the provision and receipt of the result of a public service through the portal.
In order to receive a high-quality public service, the service recipient must correctly specify: 1. Last name (whether there was a change of last name), first name, patronymic for the years about which the certificate is requested, full postal address, contact phone number.
The name of the institution where he worked. If the institution where the service recipient worked was located in a certain area, then the request should be sent to the state archive of the area where the organization was located. For example, if the institution was located in the Auliekol (formerly Semiozerny) district of Kostanay region, then the application must be sent to the Auliekol regional State Archive, but if the head office of the institution located in the district is located in the city of In Kostanay (for example: Kazakhtelecom, Glavpochtamt, etc.), the request is sent to the head office of the organization.
The subject of the requested information (work experience, salary, study, etc.), where and for what purpose the certificate is requested. Clearly state for what period, place of work in the requested years, shop, position, movement. If information about education is requested, then specify the name of the educational institution, faculty, full-time or part-time education. The period of study, if there was an academic leave-specify the dates. If available, specify the number and date of the administrative document (order, order, resolution, etc.).
The need for information on renaming.
If available, attach scanned copies of documents confirming the requested information. This helps speed up the search for information and high-quality query execution.
In addition, we recommend that you first get advice about the availability of documents in the state archive of the administrative district where you live.
Branch of KSU " State Archive of Kostanay region»
"Karasu District State Archive»