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State registration of the birth of a child abroad

Как получить услугу

Online

Individuals

How to get the service online:

Using EDS:

1.Log in to the portal or register

2. Click on "Request online" button

3. Choose a foreign mission consular district of which includes your place of residence in a country of stay.

4. Fill all sections of e-request

5. Sign a request with digital signature

6. In personal account ("History of obtained services") familiarize with notification on your request processing status, which will be sent within the stated period.

7. To get the public service delivery result (a certificate), you should contact a consular department of foreign mission of the Republic of Kazakhstan in a country of stay on the day and time specified in a notification.

Using one-time password:Using one-time password:

1.Log in to the portal or register

2. Click on "Request online" button

3. Choose a foreign mission consular district of which includes your place of residence in a country of stay.

4. Fill all sections of e-request

5. Sign a request with digital signature

6. In personal account ("History of obtained services") familiarize with notification on your request processing status, which will be sent within the stated period.

The reasons why an application for public service delivery may not be registered are as follows:

Incorrect selection of foreign mission of the Republic of Kazakhstan.
Incorrectly filled-in fields.
No receipt confirming payment of consular fee.

Note: Payment is made to a corporate account of a foreign mission (details are available on the website of a foreign mission of the Republic of Kazakhstan to a host country). It is necessary to attach a scan copy of receipt confirming payment of consular fee in pdf or jpeg (jpg) format.

Service provider

Individuals

Documents required for submission to service provider:

To register the birth of a child within two months, and in the case of a stillborn child-no later than five days from the date of birth:

Application.
Parents ' identity documents (for verification).
Notarized power of attorney, if the service recipient's representative applies.
If one of the parents of the child is a citizen of a foreign country, a notarized consent to receive a certificate of the Kazakh sample.
If one of the parents is a citizen of a foreign country, a notarized translation of the document into the state or Russian language.
Certificate of marriage (matrimony) of parents (for verification).
Medical birth certificate or a court decision to establish the fact of birth of a child (for verification), or the original birth certificate of the child (for verification), or a copy of the birth certificate of the child.
Original document confirming payment of the consular fee.

In case of violation of the term of registration of the child's birth, additional documents are submitted:

Written explanatory note of parents, drawn up in any form.

If it is necessary to make changes or additions to the birth certificate in connection with the establishment of paternity:

Application for amendments and additions to the official record of state registration of birth in connection with the establishment of paternity.
Original document confirming payment of the consular fee.

Documents that are issued or certified by a competent institution of a foreign state or a specially authorized person, within its competence and in the prescribed form, sealed with the official seal of a foreign state, are accepted only after passing the procedure of special certification (legalization or apostille) (not required for countries parties to the Convention on legal assistance and legal relations in civil, family and criminal matters, done in Minsk on January 22, 1993, ratified by the decree of the Supreme Council of the Republic of Kazakhstan of 31 March 1993, and the Convention on legal assistance and legal relations in civil, family and criminal matters, done in the city of Kishinev on 7 October 2002, ratified by the Law of the Republic of Kazakhstan of 10 March 2004).

Documents issued outside the Republic of Kazakhstan in the language of the relevant foreign state are subject to translation into the state or Russian language.

Результат оказания услуги

A birth certificate or a motivated answer to refuse to provide a public service

Часто задаваемые вопросы

Grounds for refusal to provide public services established by the legislation of the Republic of Kazakhstan

1) establishing the unreliability of the documents submitted by the service recipient for receiving a public service, and (or) the data (information) contained therein;

2) non-compliance of the service recipient and (or) the submitted data and information necessary for the provision of public services with the requirements of Chapter 2 of these Rules;

3) the absence of the consent of the service recipient, provided in accordance with Article 8 of the Law of the Republic of Kazakhstan "On Personal Data and their protection", for access to restricted personal data required for the provision of public services.

Grounds for institution of an administrative procedure

appeal;
initiative of an administrative body or official.

General requirements for the appeal

The appeal submitted in hard copy or electronic form shall indicate:

Full name, IIN, postal address of a natural person, BIN of a legal entity;
name of administrative body, official to whom the appeal is submitted;
the essence of an appeal;
date of filing an appeal;
signature of the applicant or his representative;
other information provided for by legislation of the Republic of Kazakhstan.

If the administrative procedure is on a paid basis, the applicant must submit a document confirming the payment.

Receipt, registration, withdrawal and revoke of an appeal

! It is barred to reject the receipt of an appeal.

Once the appeal is submitted, the applicant is issued a receipt containing a unique number, indicating the date and time, last name and initials, and the position of the person who received the appeal.
In the case of non-compliance with the requirements established by Article 63 Code, the administrative body and the official shall indicate to the applicant the requirements the appeal does not comply with, and set a reasonable time limit for bringing it into compliance with the requirements.
Before a decision is made on the administrative case, the applicant may withdraw the appeal on the basis of his written application.

Referring the appeal to an authorized administrative body and official

An appeal received by an administrative body and official whose authority does not include the consideration of this appeal, within no later than 3 working days from the date of its receipt shall refer it to the authorized administrative body and official, with simultaneous notification of the participant in the administrative procedure.

Timeframe of administrative procedure that is under institution on the basis of an appeal

The timeframe of administrative procedure is 15 working days from the date of receipt of an appeal.

! The laws may set the other timeframe for consideration of appeals (For example, according to the Law “On Access to Information” a reply to a written enquiry is provided within fifteen calendar days from the date of receipt of the information by the owner).

The period of administrative procedure may be extended by a reasoned decision of the head of the administrative body for not more than 2 months, consistently the participant in the administrative procedure is notified within 3 working days from the date of extension.

Complaints procedure

A participant in the administrative procedure has the right to file a complaint the administrative action (inaction) related to the adoption of an administrative act.

If an administrative body and official within the timeframe has not adopted an administrative act or committed an administrative action, then commencing from the date of expiry it is considered that the administrative body and official rejected to adopt the administrative act or commit the administrative action.

The complaint is submitted to the administrative body and official whose administrative act and administrative action (inaction) is being appealed.

An appeal to the court is allowed after a pre-trial appeal. If the law provides for the possibility of going to court without the need to appeal to a higher authority, the administrative act, administrative action (inaction) of the administrative body and official is being disputed, along with the revoke, submit to the court a reasoned position of the head of the higher administrative body and official.

! The Administrative Procedure Code not always rules the procedure of complaint; the industry laws may contain statutes indicating the appeal of the decision in the court, without pre-trial appeal.

Deadline for filing a complaint

A complaint against an administrative act, administrative action (inaction) is submitted to the administrative body and official no later than 3 months from the day when the participant in the administrative procedure became aware of the adoption of the administrative act or the commitment of an administrative action (inaction).
If the deadline is missed for a good reason, at the request of the participant in the administrative procedure, it may be renewed by the body considering the complaint.
Missing the deadline for submitting the complaint is not a basis for rejection to receive the complaint by the body considering the complaint.

! Other laws may establish a special procedure and deadlines for appealing the decisions.

The period for consideration of the complaint is 5 working days from the date of receipt of the complaint.

! Other laws may establish a different period for appealing the decisions of administrative bodies.

Source: Administrative Procedural Code of Republic of Kazakhstan,
The Law of the RK "On Public services"

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Полное название

State registration of the birth of a child abroad

Получатели услуги

Individuals

Стоимость услуги

Paid, at the rates of consular fees in accordance with the Code

Срок оказания услуги

From the date of delivery by individuals (hereinafter referred to as the service recipient) of the package of documents to the service provider - 5 working days