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State registration of death abroad

Как получить услугу

Online

Individuals

How to get the service online:

Using EDS:

1.Log in to the portal or register

2. Click on "Request online" button

3. Choose a foreign mission consular district of which includes your place of residence in a country of stay.

4. Fill all sections of e-request

5. Sign a request with digital signature

6. The following should be enclosed to an electronic application:

an electronic copy of a document confirming death
issued by a medical organization, or a court decision establishing the fact of death or declaring a person deceased;

Note: any other documents, for example, a death certificate obtained in a country of stay will not be accepted.

If necessary, an electronic copy of a document confirming the close relationship.

Documents that are issued or certified by a competent institution of a foreign state or a specially authorized person, within its competence and in the prescribed form sealed with a stamp of a foreign state are only accepted after passing the procedure of special certification (legalization or apostille) (not required for the countries participating in the Convention on Legal Aid and Legal Relations in Civil, Family and Criminal Cases signed in Minsk on January 22, 1993 and ratified by the resolution of the Supreme Council of the Republic of Kazakhstan as of March 31, 1993 and the Convention on Legal Aid and Legal Relations in Civil, Family and Criminal Cases signed in Chisinau on October 7, 2002, ratified by the Law of the Republic of Kazakhstan).

Documents issued outside the Republic of Kazakhstan in the language of a relevant foreign state are subject to translation into the state or Russian language.

7. In personal account ("History of obtained services") familiarize with notification on your request processing status, which will be sent within the stated period.

8. To get the public service delivery result (a certificate), you should contact a consular department of foreign mission of the Republic of Kazakhstan in a country of stay on the day and time specified in a notification.

Using one-time password:Using one-time password:

1.Log in to the portal or register

2. Click on "Request online" button

3. Choose a foreign mission consular district of which includes your place of residence in a country of stay.

4. Fill all sections of e-request

5. Sign a request with digital signature

6. The following should be enclosed to an electronic application:

an electronic copy of a document confirming death
issued by a medical organization, or a court decision establishing the fact of death or declaring a person deceased;

Note: any other documents, for example, a death certificate obtained in a country of stay will not be accepted.

If necessary, an electronic copy of a document confirming the close relationship.

Documents issued outside the Republic of Kazakhstan in the language of a relevant foreign state are subject to translation into the state or Russian language.

7. In personal account ("History of obtained services") familiarize with notification on your request processing status, which will be sent within the stated period.

The reasons why an application for public service delivery may not be registered are as follows:

Incorrectly selection of foreign mission of the Republic of Kazakhstan.
Incorrectly filled-in fields.

Service provider

Individuals

Documents required for submission to service provider:

Application for state registration of death, as well as the issuance of repeated certificates and certificates of civil status registration abroad.
A document of the prescribed form on death issued by a medical organization or a court decision on establishing the fact of death or declaring a person deceased (for verification).
Note: any other documents, for example, a death certificate obtained in a country of stay will not be accepted.
Passport of a citizen of the Republic of Kazakhstan.
A notarized power of attorney, in the case of a request from a representative of the service recipient.
If necessary, a document confirming a close relationship (for reconciliation).

Documents that are issued or certified by a competent institution of a foreign state or a specially authorized person, within its competence and in the prescribed form, sealed with the official seal of a foreign state, are accepted only after passing the procedure of special certification (legalization or apostille) (not required for countries parties to the Convention on legal assistance and legal relations in civil, family and criminal matters, done in Minsk on January 22, 1993, ratified by the decree of the Supreme Council of the Republic of Kazakhstan of 31 March 1993, and the Convention on legal assistance and legal relations in civil, family and criminal matters, done in the city of Kishinev on 7 October 2002).

Documents issued outside the Republic of Kazakhstan in the language of the relevant foreign state are subject to translation into the state or Russian language.

Результат оказания услуги

The certificate of death or motivated answer of refuse in state service provision.

Часто задаваемые вопросы

What can be the reasons for refusal to deliver a public servise?

1) Establishing the unreliability of the documents submitted by the service recipient for the public service receipt and (or) data (information) contained therein.

2) The non-compliance of the service recipient and (or) submitted data and information necessary for the provision of public services with the requirements of Chapter 6 of these Rules.

3) The absence of the consent of the service recipient, provided in accordance with Article 8 of the Law of the Republic of Kazakhstan "On Personal Data and Their Protection", to access restricted personal data required for the provision of public services.

Grounds for institution of an administrative procedure

appeal;
initiative of an administrative body or official.

General requirements for the appeal

The appeal submitted in hard copy or electronic form shall indicate:

Full name, IIN, postal address of a natural person, BIN of a legal entity;
name of administrative body, official to whom the appeal is submitted;
the essence of an appeal;
date of filing an appeal;
signature of the applicant or his representative;
other information provided for by legislation of the Republic of Kazakhstan.

If the administrative procedure is on a paid basis, the applicant must submit a document confirming the payment.

Receipt, registration, withdrawal and revoke of an appeal

! It is barred to reject the receipt of an appeal.

Once the appeal is submitted, the applicant is issued a receipt containing a unique number, indicating the date and time, last name and initials, and the position of the person who received the appeal.
In the case of non-compliance with the requirements established by Article 63 Code, the administrative body and the official shall indicate to the applicant the requirements the appeal does not comply with, and set a reasonable time limit for bringing it into compliance with the requirements.
Before a decision is made on the administrative case, the applicant may withdraw the appeal on the basis of his written application.

Referring the appeal to an authorized administrative body and official

An appeal received by an administrative body and official whose authority does not include the consideration of this appeal, within no later than 3 working days from the date of its receipt shall refer it to the authorized administrative body and official, with simultaneous notification of the participant in the administrative procedure.

Timeframe of administrative procedure that is under institution on the basis of an appeal

The timeframe of administrative procedure is 15 working days from the date of receipt of an appeal.

! The laws may set the other timeframe for consideration of appeals (For example, according to the Law “On Access to Information” a reply to a written enquiry is provided within fifteen calendar days from the date of receipt of the information by the owner).

The period of administrative procedure may be extended by a reasoned decision of the head of the administrative body for not more than 2 months, consistently the participant in the administrative procedure is notified within 3 working days from the date of extension.

Complaints procedure

A participant in the administrative procedure has the right to file a complaint the administrative action (inaction) related to the adoption of an administrative act.

If an administrative body and official within the timeframe has not adopted an administrative act or committed an administrative action, then commencing from the date of expiry it is considered that the administrative body and official rejected to adopt the administrative act or commit the administrative action.

The complaint is submitted to the administrative body and official whose administrative act and administrative action (inaction) is being appealed.

An appeal to the court is allowed after a pre-trial appeal. If the law provides for the possibility of going to court without the need to appeal to a higher authority, the administrative act, administrative action (inaction) of the administrative body and official is being disputed, along with the revoke, submit to the court a reasoned position of the head of the higher administrative body and official.

! The Administrative Procedure Code not always rules the procedure of complaint; the industry laws may contain statutes indicating the appeal of the decision in the court, without pre-trial appeal.

Deadline for filing a complaint

A complaint against an administrative act, administrative action (inaction) is submitted to the administrative body and official no later than 3 months from the day when the participant in the administrative procedure became aware of the adoption of the administrative act or the commitment of an administrative action (inaction).
If the deadline is missed for a good reason, at the request of the participant in the administrative procedure, it may be renewed by the body considering the complaint.
Missing the deadline for submitting the complaint is not a basis for rejection to receive the complaint by the body considering the complaint.

! Other laws may establish a special procedure and deadlines for appealing the decisions.

The period for consideration of the complaint is 5 working days from the date of receipt of the complaint.

! Other laws may establish a different period for appealing the decisions of administrative bodies.

Source: Administrative Procedural Code of Republic of Kazakhstan,
The Law of the RK "On Public services"

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Полное название

State registration of death abroad

Получатели услуги

Individuals

Стоимость услуги

Free

Срок оказания услуги