Legalization of a document is an establishment and certification of the authenticity of the signature of an official and the stamp on the document for the purpose of using them in another state.
Documents for legalization are accepted in originals as well as in notarized copies. Also, the document must contain the mandatory requisites (e.g. number, date, signature, seal), must be without erasures or additions, crossed out words and other unspecified corrections, must not be filled with a pencil. The text of the document should be readable and clear, and the signatures of officials and prints of the seals on documents should be distinct. The document, the volume of which exceeds one sheet, must be stitched, numbered and sealed.
Abroad, functions of legalization are performed by foreign missions of the Republic of Kazakhstan.
On the territory of the Republic of Kazakhstan, functions of legalization are carried out by the Department of Consular Service of the Ministry of Foreign Affairs of the Republic of Kazakhstan.
Procedure of legalization of documents
To legalize documents at the Embassy, you must provide the following documents:
For an individuals:
1) application;
2) copy of ID;
3) document (s) to be legalized and its photocopy;
4) consular fee for the amount of 35 US dollars (for each document);
5) copy of the authorization/consent letter (if the document is submitted by a representative / authorized person);
For a legal entities
1) application (letter of intent) in an arbitrary form with a brief description of the document (s) to be legalized and purpose of legalization; ( must be on an official letterhead of the company and contain full name of the company, address, phone number, date and original signature of an official)
2) copy of the constituent document of the legal entity (document confirming the existence of the company - e.g. Certificate of Registration);
3) document (s) to be legalized and its photocopy;
4) consular fee for the amount of 35 US dollars (for 1 document);
5) copy of the authorization/consent letter (if the document is submitted by a representative / authorized person);
Legalization of a document is performed within 3 working days from the date of submission of the application, and in case of need of an additional examination or verification, the term can be extended up to 30 calendar days.
In accordance with Article 629 of the Tax Code of the Republic of Kazakhstan, the paid amount of consular fee is non refundable.