Legalisation of documents

LEGALISATION OF DOCUMENTS

PURPOSE.

Legalisation of documents involves establishment and verification of signature and seal authenticity on the documents with aim to use a document in another state.

 Legalisation of documents is carried out:

• outside the Republic of Kazakhstan: by foreign missions of the Republic of Kazakhstan;
• on the territory of the Republic of Kazakhstan - Consular Service Department of the Ministry of Foreign Affairs of the Republic of Kazakhstan (Astana), representative office of the Ministry of Foreign Affairs of the Republic of Kazakhstan in Almaty.

LIST OF DOCUMENTS

• for individuals

1. an application in any form;
2. a copy of an ID document (original copy for verification);
3. a document subject to legalisation;
4. an original document confirming the payment of the consular fee. 

• for legal entities:

1. an application in any form;
2. a copy of an ID document of an authorized employee (original copy for verification) or an electronic document from the Digital Documents service (for identification);
3. a document subject to legalisation;
4. an original document confirming payment of the consular fee;
5. information from the information system of e-Gov confirming the state registration (re-registration) of a legal entity or another document confirming a legal capacity of a legal entity (for foreigners).
6. a copy of document confirming an authority (an original copy for verification) (when submitting documents by a legal representative or an authorized person under a power of attorney on behalf of an owner of a document due to legalisation)

 

REQUIREMENTS FOR LEGALISABLE DOCUMENTS

• - Original documents as well as their notarised copies are accepted for legalisation.
• - Documents issued by foreign organisations and institutions must be translated into the state or Russian language and certified by a translator or an organisation providing translation services.

Documents certified by public notaries of the Republic of Kazakhstan and intended to be used outside the Republic of Kazakhstan should comply with the requirements established by Chapter 10 of the Rules on Notarial Record Management approved by Order No. 32 of the Minister of Justice of the Republic of Kazakhstan as of January 31, 2012.

 The following is not subject to legalisation:

1. documents without signature and seal of an authorized person;
2. notarised copies and translations of documents, if an original document does not contain signature and seal of an authorized person;
3. electronic documents;
4. original copies of ID documents, except for birth certificate. 

 

PROCESSING TIME OF PUBLIC SERVICES

• 3 (three) working days from the date of submission by an individual or legal entity of a package of documents to the service provider;
• 30 (thirty) calendar days, if additional examination or verification is necessary, while the service recipient is notified in writing of the extension of the terms. 

 

GROUNDS FOR REFUSAL TO PROVIDE A PUBLIC SERVICE

1. in case of establishing the unreliability of the documents submitted by a service recipient for receiving a public service, and (or) the data (information) contained therein;
2. inconsistency of an applicant and (or) the submitted materials, data and information necessary for the provision of public services;
3. absence of a service recipient`s consent provided in accordance with Article 8 of the Law of the Republic of Kazakhstan "On Personal Data and its Protection" for access to restricted personal data required for public service delivery.

 

CONSULAR FEE

• Payment is made for each document to be legalised separately.
• Payment is made from the person whose document is to be legalised.
• Amount - 35$

 

ONLINE APPOINTMENT LINK

https://www.gov.kz/memleket/entities/mfa-hanoi/online-booking?lang=en&parentId=6416

 

WORKING HOURS OF THE CONSULAR SECTION

Documents receipt: from 09:00 till 13:00 hours

Issuing documents: from 15:00 till 16:00 hours

 

CONVENTION ABOLISHING LEGALISATION REQUIREMENTS FOR FOREIGN OFFICIAL DOCUMENTS

• The Republic of Kazakhstan is a party to the Hague Convention of 1961, which abolishes mandatory consular legalisation of foreign official documents.
• In accordance with the Convention, documents made by the competent authorities of one state, and intended for use in the territory of another state that is a member of the Hague Convention, are stamped "apostille". Documents certified by an apostille in one of the states participating in the Convention are accepted in another state participating in the Convention without any restrictions.
• 1961 Hague Convention Countries:

Albania	Liechtenstein
Andorra	Lithuania
Antigua and Barbuda	Luxembourg
Argentina	Macao (Special Administrative Region of China)
Armenia	Macedonia
Aruba (NL)	Malawi
Australia	Malta
Austria	Man, Isle of Man (UK)
Azerbaijan	Marshall Islands
Bahamas	Mauritius
Bahrain	Mexico
Barbados	Moldova
Belarus	Monaco
Belgium	Mongolia
Belize	Montenegro
Bermuda (UK)	Montserrat (UK)
Bosnia and Herzegovina	Morocco
Botswana	Namibia
Brazil	Netherlands
British Antarctic Territory (UK)	Netherlands Antilles (NL)
British Virgin Islands (UK)	New Caledonia (FR)
Brunei Darussalam	New Zealand
Bulgaria	Nicaragua
Bulgaria	Niue
Burundi	Northern Mariana Islands (USA)
Cape Verde	Norway
Colombia	Oman
Cook Islands	Panama
Costa Rica	Paraguay
Croatia	Peru
Cyprus	Poland
Czech Republic	Portugal
Denmark	PRC
Dominica	Puerto Rico
Dominican Republic	Republic of Korea
Eastern Samoa (USA)	Romania
Ecuador	Russian Federation
El Salvador	Saint Lucia
Estonia	Saint Lucia
Falkland Islands (Malvinas) (UK)	Saint Pierre and Miquelon (FR)
Fiji	Samoa
Finland	San Marino
France	Sao Tome and Principe
French Polynesia (FR)	Serbia
Georgia	Serbia
Germany	Seychelles
Gibraltar (Brit.)	Singapore
Great Britain and its subordinate territories	Slovakia
Greece	Slovenia
Grenada	South Africa
Guadeloupe (FR)	Spain
Guam (USA)	St Helena, Island (UK)
Guernsey (UK)	St Kitts and Nevis
Guiana (FR)	St Vincent and the Grenadines
Honduras	Suriname
Hong Kong (Hong Kong Special Administrative Region of China)	Swaziland
Hungary	Sweden
Iceland	Switzerland
India	Tajikistan
Ireland	Tongo
Israel	Trinidad and Tobago
Italy	Turkey
Japan	Turks and Caicos (UK)
Jersey (UK)	Ukraine
Kazakhstan	United States of America
Kosovo	Uruguay
Kyrgyzstan	Uzbekistan
La Réunion (FR)	Vanuatu
Latvia	Venezuela
Lesotho	Virgin Islands (USA)
Liberia	Wallis and Futuna (FR)

 

IN CASE OF QUESTIONS ABOUT THE LIST OF DOCUMENTS

email: consulhanoimfa.kz