LEGALISATION OF DOCUMENTS

Legalisation of documents involves establishment and verification of signature and seal authenticity on the documents with aim to use a document in another state.

 Legalisation of documents is carried out:

• outside the Republic of Kazakhstan: by foreign missions of the Republic of Kazakhstan;
• on the territory of the Republic of Kazakhstan - Consular Service Department of the Ministry of Foreign Affairs of the Republic of Kazakhstan (Astana), representative office of the Ministry of Foreign Affairs of the Republic of Kazakhstan in Almaty.

• for individuals

1. an application in any form;
2. a copy of an ID document (original copy for verification);
3. a document subject to legalisation;
4. an original document confirming the payment of the consular fee.

 for legal entities:

1. an application in any form;
2. a copy of an ID document of an authorized employee (original copy for verification) or an electronic document from the Digital Documents service (for identification);
3. a document subject to legalisation;
4. an original document confirming payment of the consular fee;
5. information from the information system of e-Gov confirming the state registration (re-registration) of a legal entity or another document confirming a legal capacity of a legal entity (for foreigners).
6. a copy of document confirming an authority (an original copy for verification) (when submitting documents by a legal representative or an authorized person under a power of attorney on behalf of an owner of a document due to legalisation)

• Original documents as well as their notarised copies are accepted for legalisation.
• - Documents issued by foreign organisations and institutions must be translated into the state or Russian language and certified by a translator or an organisation providing translation services.

Documents certified by public notaries of the Republic of Kazakhstan and intended to be used outside the Republic of Kazakhstan should comply with the requirements established by Chapter 10 of the Rules on Notarial Record Management approved by Order No. 32 of the Minister of Justice of the Republic of Kazakhstan as of January 31, 2012.

 The following is not subject to legalisation:

1. documents without signature and seal of an authorized person;
2. notarised copies and translations of documents, if an original document does not contain signature and seal of an authorized person;
3. electronic documents;
4. original copies of ID documents, except for birth certificate.

• 3 (three) working days from the date of submission by an individual or legal entity of a package of documents to the service provider;
• 30 (thirty) calendar days, if additional examination or verification is necessary, while the service recipient is notified in writing of the extension of the terms.

in case of establishing the unreliability of the documents submitted by a service recipient for receiving a public service, and (or) the data (information) contained therein;

2. inconsistency of an applicant and (or) the submitted materials, data and information necessary for the provision of public services;
3. absence of a service recipient`s consent provided in accordance with Article 8 of the Law of the Republic of Kazakhstan "On Personal Data and its Protection" for access to restricted personal data required for public service delivery.

• Payment is made for each document to be legalised separately.
• Payment is made from the person whose document is to be legalised.
• Amount 35 dollars

https://www.gov.kz/memleket/entities/mfa-baku/online-booking?directionId=_6425&lang=en

dates of receipt of documents:  Monday, Tuesday, Thursday, Friday,  09:30-12:30.

delivery of documents:  16.00-17.00.

Address: Baku city, Najafgulu Rafiev street 14

• The Republic of Kazakhstan is a party to the Hague Convention of 1961, which abolishes mandatory consular legalisation of foreign official documents.
• In accordance with the Convention, documents made by the competent authorities of one state, and intended for use in the territory of another state that is a member of the Hague Convention, are stamped "apostille". Documents certified by an apostille in one of the states participating in the Convention are accepted in another state participating in the Convention without any restrictions.
• 1961 Hague Convention Countries: