Legalisation of documents

Legalisation makes documents suitable for use in another country. To legalise a document, the competent authorities are required to sign and stamp it.

 

For the completion of legalizing documentations in foreign ministries, an official letter must be applied along with the following documents:

 

For individuals:

1. Copy of an identifying document (original for proof);
2. Document to be legalised - Translated to Kazakh or Russian language, if issued in UAE;
3. Documents confirming the payment of the consular fee (payment bill is given out in the embassy, total fee - 129 AED for each document (30 USD Dollars).

 

For Entities:

1. Copy of an identifying document (original for proof);
2. Letter of Authority from the interested entities;
3. Document to be legalised - Translated to Kazakh or Russian language, if issued in UAE;
4. Documents confirming the payment of the consular fee (payment bill is issued in the embassy, total fee - 129 AED for each document (30 USD Dollars).

 

For legalisation, copies of documents are accepted, as well as their notarised  copies.

 

Legalisation process takes about 3 business days from the day of the application, in case of urgent need for extra check up, it may extend for up to 30 calendar days.

 

Consul accepts the following documents for legalisation coming from:

 

1. State bodies of arriving governments, if they were legalised beforehand according with the law of the arriving government;
2. Foreign organisations and institutions, if they were legalised beforehand in a diplomatic institution or in a consular embassy of foreign state, accredited in the foreign state;
3. Organisation and institutions of the Republic of Kazakhstan and needed for presentation outside the Republic of Kazakhstan.

 

For the completion of the process of legalising documents, consul uses the following examples of signatures and stamps:

 

1. State bodies of foreign states, with the right to complete legalising documents, coming from organizations and institutions of foreign states;
2. State bodies, with the right to complete legalising documents in diplomatic institutions and consular embassies of foreign states, accredited in the state of

 

In case, the following signatures and stamps are missing, foreign institution passes this matter to authorised body.

 

Steps to follow to legalise a document:

1. Visit the Ministry of Foreign Affairs to legalise documents in the consular service.
2. Visit the Embassy of Kazakhstan in UAE along with the required documents (translated copy original document, stamped and signed, and a copy of each document for legalisation).

 

Documents given out in Kazakhstan firstly should be legalised in the Ministry of Foreign Affairs of Kazakhstan and then in the Embassy of UAE in Kazakhstan.

  

The Department of Consular service completes legalisation:

1. Documents, coming from organisations and institutions of the Republic of Kazakhstan, notaries, and individuals with the right to complete actions for zasvidetelstvovzniu of documents, needed for presentation outside of the Republic of Kazakhstan;
2. Documents, coming from foreign organisations and institutions, if they were legalised beforehand in a diplomatic institution or by a consul of the embassy of the foreign state, originating documents accredited in the Republic of Kazakhstan;
3. Documents, coming from foreign organisations and institutions, if they were legalised beforehand in a diplomatic institution or by a consul of the embassy of the foreign state, accredited in the Republic of Kazakhstan, concurrently representing a foreign state of origin of documents in the Republic of Kazakhstan.

 

For the completion of legalising documents, Department of consular service uses the following examples signatures and stamps:

1. State bodies of the republic of Kazakhstan, notaries and individuals, authorized to take actions to certify documents;
2. Official individuals with the right to complete the process of legalisation in foreign diplomatic institutions and consular embassies, accredited in the Republic of Kazakhstan.

 

In case the following signatures and stamps are missing, the consular Department passes this matter to authorised body.

Authorized employee, having made sure that the document submitted for legalization complies with these Rules, legalizes the document by affixing a legalized inscription of the Consular Service Department on the document itself in the form, in accordance with Appendix 1 to these Rules.