State institutions Kyzylorda region
architectural and construction
control of the head of the department
From 2021 to "_ _ ____"_____________
№ __________ approved by order
Appendix 1
Department of Administrative and legal work of the municipal state institution "Department of State Architectural and Construction Control of the Kyzylorda region"
Rules
General provisions
The Department of Administrative and Legal Work (hereinafter referred to as the Department) is a structural subdivision of the municipal state institution "Department of State Architectural and Construction Control of the Kyzylorda Region" (hereinafter referred to as the Department).
The Department is guided in its activities by the Constitution of the Republic of Kazakhstan, the laws of the Republic of Kazakhstan, acts of the President of the Republic of Kazakhstan and the Government of the Republic of Kazakhstan and other regulatory legal acts, as well as this Regulation.
The structure and staffing of the Department of administrative and legal work are approved by the head of the department in accordance with the procedure established by the legislation of the Republic of Kazakhstan.
2. administrative and legal work the main tasks of the department,
functions and rights
Tasks and functions of the department:
1) maintaining the personal files of the management staff;
2) development and approval of job descriptions of management employees;
3) Preparation and approval of qualification requirements of administrative civil servants of the department;
4) carrying out work on the certification of administrative civil servants of the department;
5) organization of work on retraining and advanced training of administrative civil servants of the department.
6) carrying out works on placement of applicants for vacant administrative public positions without competitive selection and competitive selection in accordance with the established procedure;
7) conducting a special audit of first-time employees of the administrative civil service and organizing the procedure for taking the oath of office to administrative civil servants, carrying out work on accepting obligations from them;
8) performance of work on personnel rotation;
9) carrying out work on personnel management;
10) evaluate the effectiveness of the department's employees and annually summarize its results;
11) organization of work and record keeping of attestation, competitive and disciplinary management commissions;
12) timely preparation and submission of reports and information on civil service affairs.
13) development of regulations of management departments and control over their execution;
14) development and control over the implementation of annual management plans;
15) development and enforcement of the annual work plan of the department of administrative and legal work;
16) control over the development and execution of annual plans of each of the management departments;
17) development of the nomenclature of management affairs and its approval in due course, control over its execution in departments;
18) development and approval, in due course, of the regulations for the activities of the department;
19) organization of work on the full functioning of electronic document management and the use of information technologies in management;
20) ensure consideration of appeals of individuals and legal entities in accordance with the law, provision of responses and provision of quarterly reports on them;
21) registration of documents of the case with the stamp "For official use";
22) Organization of performance in the management of the requirements of labor discipline provided for by the Law of the Republic of Kazakhstan "On Civil Service of the Republic of Kazakhstan" and "Ethical Code of civil servants" approved by the Decree of the President of the Republic of Kazakhstan;
23) registration of documents for the admission, dismissal and transfer of employees to the service in accordance with the laws of the Republic of Kazakhstan, relevant regulations, instructions and the order of the head of the department;
24) maintaining personal files of employees, making and forming changes related to labor activity;
25) organization of work and activities related to the military duty of the department's employees;
26) development of information and analytical, reference materials related to the field of work of the department, participation in the development of regulatory legal acts and other documents related to the competence of the Department;
27) organization of implementation of the requirements of the Law of the Republic of Kazakhstan "On Languages" on management;
28) development of draft orders on core activities, personnel, vacations and business trips;
29) organization of timely execution of control documents received by the department;
30) participation in the development of draft orders and resolutions of the akimat concerning the management department;
31) conducting a legal examination of all regulatory documents of the department for compliance with the legislation of the Republic of Kazakhstan;
32) organization of monthly scheduled training in order to improve the legal knowledge of management employees;
33) organization of work on prevention, suppression of corruption offenses in management;
34) timely replenishment of the electronic legal base "law", providing the opportunity for its use by management staff;
35) management of works related to civil defense and emergency situations;
36) control over the work of the technical staff of the department - statisticians, methodologists, operators, clerks, archivists, secretaries, cleaners, security guards and other workers;
37) control over the normal operation of the telephone communication system, electricity, heat and water supply, sewerage management;
38) work with judicial, prosecutor's office and other law enforcement agencies in accordance with the competence of the department, conducting claims and claims work of the department, organizing work to protect the interests of the department in the judiciary in accordance with the law;
39) proceedings on cases of administrative offenses, proceedings on administrative fines, organization of work on enforcement in accordance with the competence of the department;
40) participation in the development and monitoring of the progress of coordination and approval of budget management programs in accordance with the established procedure, control over their execution;
41) in accordance with the requirements of the Law of the Republic of Kazakhstan "On Public Procurement" to develop a public procurement work plan for office supplies, office furniture and other essential items and activities necessary for management, to organize public procurement procedures according to the list of necessary items; ;
42) carrying out work on the transfer of funds to supplier institutions in accordance with the relevant legislation, ensuring effective and full utilization of budget funds;
43) preparation of necessary analytical and reference information on financial and economic management issues;
44) preparation of analytical and reference information for the management of the department and higher authorities. Collection and timely provision of analytical and reference information from higher authorities;
45) preparation of the project and project plan and cost estimates for financing the management;
46) monthly and quarterly summarizing of the work of the department and preparation of information on the monthly execution of the local budget for management;
47) control over the execution of the cost estimates according to the code of the budget specification of the department;
48) calculation and payment of salaries of management employees, transfer of income tax to the Pension Fund and tax authorities;
49) carrying out an inventory of the material assets of the management in accordance with the established deadlines, drawing up a report on the write-off of the relevant fixed assets, monitoring the safety of stocks, the safety of low-value and wear-out and other tangible assets;
50) application and implementation of international financial reporting standards for the Kyzylorda region with the provision of necessary information;
51) development and submission in due time of reports of the state form GZ-1 and GZ-2;
52) to communicate and work with local executive bodies, institutions, enterprises, public and other organizations on issues within the competence of the department.
The Department has the right to:
1) request and receive the necessary information and materials from management departments and other institutions in accordance with the approved procedure;
2) in the activities of the department, with the consent of its management, to
create and put into practice internal reports and information materials of various forms that improve information and analytical work;
3) The head of the department, in accordance with job descriptions, distribute responsibilities for the personnel of the department, monitor the timely and high-quality performance of their duties and instructions of the management of the department;
4) exercise other rights provided for by the legislation of the Republic of Kazakhstan.
Organization of the activities of the Department of Administrative and legal work
The Department of Administrative and Legal Work has the powers necessary for the implementation of its main tasks and functions, in accordance with the legislative acts of the Republic of Kazakhstan, acts of the President of the Republic of Kazakhstan, other regulatory legal acts of the Republic of Kazakhstan.
The Department of Administrative and Legal Work is headed by the head of the department, who is appointed and dismissed by the head of the department in accordance with the procedure established by the legislation of the Republic of Kazakhstan.