Application
to the Manager's order
regional akim's office
from February 10, 2020
No. 61
Approved
by Executive order
regional akim's office
from January 3, 2019
# 2
POSITION
about the Department of documentation support and control
office of the Governor of Kostanay region
1. General provisions
1. the Department of documentation support and control (hereinafter – the Department) is a structural division of the office of the Governor of Kostanay region.
2. in its activities, the Department is guided by the Constitution of the Republic of Kazakhstan, laws, acts of the President and Government of the Republic of Kazakhstan, other regulatory legal acts of the Republic of Kazakhstan, Regulations on the office of the regional akim, Regulations of the regional akimat, as well as this Regulation.
3. The Department has a round seal with the inscription "Kazakhstan respublikasy Kostanay Oblysy image of the apparatus hatemale artemisis etu and Bylaw BLM".
4. Department of documentary maintenance and control consists of:
1) of the Head;
2) Three chief inspectors;
3) Eleven chief specialists;
4) Two leading specialists.
2. Main tasks, functions, rights and responsibilities of the Department
5. Task 1: ensuring a unified order of document circulation in the office of the regional akim in accordance with the requirements of the legislation of the Republic of Kazakhstan.
Functions:
1) performs initial processing, preliminary examination, registration, accounting, storage, delivery and distribution of documents;
2) organizes timely consideration of incoming documents by the management, monitors the correctness of documents submitted for signature to the regional Governor;
Russian Russian in accordance with the Law of the Republic of Kazakhstan "on languages in the Republic of Kazakhstan", performs translation and verification of the correctness of translation of documents of the akim and akimat of the region, the office of the regional akim, conducts expert examination of draft legal acts on the authenticity of texts in the Kazakh and Russian languages;
4) organizes the work with service information of limited distribution (CPD);
5) organizes the registration, issuance and communication to the executors of the adopted normative legal acts of the akim and akimat;
sends normative legal acts of the akim and akimat for official publication in accordance with the established procedure;
6) advises employees of the office on the preparation of draft decisions and orders of the mayor, resolutions of the regional akimat;
7) controls the performance discipline of the staff in the ESEDO program;
8) provides registration and consideration of appeals of individuals and legal entities, organizes the management of personal reception of citizens; analyzes and interacts with the bodies of legal statistics and special accounts on issues of working with appeals of individuals and legal entities;
9) together with the structural divisions of the office develops legal acts on the office of the regional akim;
10) develops the nomenclature of cases of the regional akim's office, ensures prompt storage of cases and use before transferring them to the departmental archive in accordance with the established procedure;
11) monitors the correctness of registration and formation of cases in structural divisions;
12) arrange for the copying of documents;
13) develops draft forms of organizational and administrative documents of the akim and akimat of the region, ensures the order and accounting of blanks in accordance with current standards, as well as envelopes, seals and stamps;
14) keeps the seal of the regional akim and his staff.
Task 2: organization of control and verification of the execution of acts and instructions of the President and his Administration, the Government of the Republic of Kazakhstan.
Functions:
1) controls the organization of execution of Laws, acts of the President, the Government of the Republic of Kazakhstan;
2) provides control and organization of execution of orders of the President and his Administration, the Government of the Republic of Kazakhstan;
3) conducts General system control over the execution of documents of higher authorities. Accounting of legal acts of the President, Government, Parliament, orders of the Prime Minister of the Republic of Kazakhstan set for control. The compilation of summary data about the deviations in terms of execution of controlled documents.
Task 3: improving the forms and methods of working with documents in the office of the Governor of the region.
Functions:
1) organize training of employees, conducts training of staff on records management issues, providing guidance akimats of cities and districts, regional offices of the akimat in the organization of work with documents;
2) participates in the assessment of the professional knowledge of technical employees who are employed in the apparatus, makes suggestions on the selection and placement, and conducts further instruction on clerical issues.
Task 4: reduce the volume of document flow and the number of forms of documents in the office of the regional akim.
Functions:
1) organizes reduction of paper document flow by switching to electronic document flow;
2) implement the electronic nomenclature of cases according to the list of documents subject to mandatory compilation and exchange in electronic form (without duplication on paper) between the structural divisions of the regional akim's office and state bodies.
6. Rights and obligations:
1) monitor and require employees of the regional akim's office and structural divisions to comply with the established rules for working with documents;
2) check the organization of office management and control, storage of documents, the correctness of registration of cases in the structural divisions of the apparatus;
3) request from the structural divisions of the regional akimat the information necessary for the work of the Department;
4) provide methodological assistance in the organization of work with documents and appeals of individuals and legal entities in the offices of mayors of cities and districts, regional offices, make suggestions for improving work with documents;
5) in agreement with the management to conduct internal investigations on violations of the requirements for record keeping;
6) return for revision documents prepared in violation of the established rules;
7) strictly observe performance and labor discipline in accordance with the current legislation and internal documents of the regional akim's office adopted in accordance with it.
3. Organization of activities of the Department
7. The Department has the authority necessary to implement its key tasks and functions in accordance with legislative acts, acts of the President of the Republic of Kazakhstan, other normative legal acts of the Republic of Kazakhstan.
8. the Department is headed by a head who is appointed and dismissed by the order of the head of the regional akim's office.
9. the Head provides General management of the Department and is personally responsible for the implementation of the tasks assigned to the Department and the implementation of its functions.
10. The head of the Department submits proposals on the structure and staffing of the Department to the head of the regional akim's office.
11. For this purpose, the Manager:
1) distributes duties among employees of the Department, ensures proper performance and labor discipline;
2) carries out planning of the Department's work;
3) make proposals to the head of the regional akim's office on encouraging employees of the Department and imposing penalties on them;
4) interacts with other struct