Position about the Department of documentary maintenance of the state institution "akim's Apparatus of Fedorov area»

Position about the Department of documentary maintenance of the state institution "akim's Apparatus of Fedorov area»

1. Generalities

1. Document processing division is a structural subdivision of state institution "akim's Apparatus of Fedorov area".
2. The Department of documentation ensuring in its activities is guided by the legislation of the Republic of Kazakhstan, acts of the President of the Republic of Kazakhstan, acts of the Government of the Republic of Kazakhstan, regulatory documents of the district akim and chief of district akim, Regulation on distribution service and ensures the operation of akim of the district, his deputies and the chief of staff of akim of the district.
3. the Structure and staff size of the documentation support Department is approved by the district akim in accordance with the procedure established by the legislation of the Republic of Kazakhstan.
4. Department of documentary maintenance consists of:

1) the head of the Department, who is responsible for reviewing appeals of individuals and legal entities;

2) a specialist responsible for accounting, registration, monitoring the execution of official correspondence, improving the work with documents and introducing new technologies;

3) person responsible for record keeping in the state language, providing Supervisory training in the state language of normative legal acts, regulatory and reference documents by governmental institutions and rural akims ' offices submitted to akim of the district, the Deputy akim, the head of akim of the district.

2. Main tasks, functions, rights and obligations

5. Task: improving the forms and methods of working with documents.

Functions:

1) develops and improves classifiers of documents generated in the activities of the institution;

2) develops instructions on office management and other normative and methodological documents on documenting and managing documentation, dealing with appeals of individuals and legal entities;

3) develops and coordinates with the regional archival institution draft forms of organizational and administrative documents of the institution;

6. Task: ensuring a unified procedure for documenting, organizing work with documents, creating and maintaining information and search systems, monitoring the execution of documents and preparing documents for transfer to departmental and state archives.

            Functions:

1) develops and improves classifiers of documents generated in the activities of the institution;

2) prepare the nomenclature of cases for the office of the district akim, develop a standard nomenclature of cases for the offices of rural district akims, ensure the prompt storage of cases and their use before transferring them to the state archive in accordance with the established procedure;

3) performs primary processing, preliminary examination, registration, accounting, storage, delivery and distribution of documents;

4) arrange for timely consideration of documents by the district akim, deputies akim, chief of staff of akim of the district, oversees the processing of documents submitted for signature to the heads;

5) creates and maintains a control and reference card file of incoming official correspondence and appeals of individuals and legal entities;

6) organizes printing, copying and reproduction of documents;

7) controls the correctness of registration and formation of cases in the departments of the district akim's office, organizes an expert examination of the value in order to transfer them to the departmental and state archives.

7. Task: reducing the document flow in the institution.

Functions:

1) monitors the document flow and appeals of individuals and legal entities, presents it to the district akim and the head of the district akim's office;

2) monitors the execution of documents within the established time frame, regularly informs the head of the district akim's office about the results of the execution of documents.

8. Task: development and implementation of new technological processes and document information based on the use of organizational and computer technology, including the ordering of the composition of documents and information indicators.

Functions:

1) develops measures to improve the forms and methods of working with documents, increase the performing discipline;

2) organizes professional development of specialists of the Department, conducts meetings-seminars and consultations on documentation and documentation management, handling appeals of individuals and legal entities.

9. Rights and obligations:

1) monitor and require specialists of departments of the district akim's office, heads of structural divisions of the akimat to comply with the established rules for working with documents;

2) request from the structural divisions of the district akim's office and the akimat the information necessary for the work of the documentation service;

3) control the reduction of the volume of document flow in the office of the district akim and structural divisions of the akimat;

4) to study the organization of documentation and control documentation, work with appeals of individuals and legal persons in the structural units of administration and to bring the results of the review to the district akim, the head of akim of the district for action;

5) return for revision documents prepared in violation of the established rules.

6) ensure the observance and protection of the rights, freedoms and legitimate interests of individuals and legal entities, consider them in accordance with the procedure and terms established by law, and take necessary measures on them;

7) exercise authority within the limits granted to the Department and in accordance with the tasks and functions performed by the Department;

8) observe state and labor discipline;

9) ensure the safety of state property.

3. Activity organization

10. the documentation support Department has the powers necessary for the implementation of its main tasks and functions, in accordance with legislative acts, acts of the President of the Republic of Kazakhstan, other regulatory acts of the Republic of Kazakhstan.
11. the documentation support Department is headed by a head who is appointed and dismissed in accordance with the procedure established by the legislation of the Republic of Kazakhstan.
12. The head of Department carries out General management of the Department and bears personal responsibility for performance assigned to the Department of state institution "akim's Apparatus of Fedorov area" tasks and the exercise of its functions.
13. The head of the Department submits proposals to the management on the structure and staffing of the Department.
14. Documents sent on behalf of the documentation support Department to other structural divisions on issues within the competence of the Department are signed by the head of the district akim's office and the head of the Department.

Дата публикации

13 октября 2020