Appendix 4
to the Rules for Organizing
the State Registration
of Civil Status Acts,
Making Changes,
Restoring, Canceling
Civil
Status Records
Standard of the state service
" Registration of the birth of a child, including making changes, additions and corrections to the civil status records"
1
Name of the service provider
MIO of the cities of Nur-Sultan, Almaty and Shymkent, districts and cities of regional significance (hereinafter-the service provider)
2
Methods of providing public services (access channels)
1) through the service provider;
2) MIO of districts in the city, cities of district significance, akims of settlements, villages, rural districts;
3) through a state corporation;
4) through the portal.
3
Term of public service provision
from the moment of delivery of the package of documents to the service provider, the State Corporation:
for birth registration-2 (two) working days;
making changes and additions when establishing paternity or adoption - 1 (one) working day;
making changes, additions and corrections to the record of the civil status act - 5 (five) working days;
in the absence of an official record in the Civil Registry Office, the term of rendering the service is extended for no more than 15 (fifteen) calendar days, with the notification of the service recipient within 3 (three) calendar days (if the term of consideration of the application received through the State Corporation is extended, the result of rendering the state service is sent by the service provider to the State Corporation);
when submitting via the portal, a notification of confirmation of acceptance of the application is sent to the personal account within 1 (one) business day;
The maximum allowed waiting time for the delivery of a package of documents is 20 (twenty) minutes.
The maximum allowed service time of the service recipient is 20 (twenty) minutes.
4
Form of public service provision
Electronic/Paper
5
The result of the provision of public services
1) Birth certificate, repeated birth certificate with amendments, additions and corrections;
2) a reasoned response about the refusal to provide a public service.
The form of providing the result of the provision of public services: paper, electronic, when a birth certificate is sent or a reasoned refusal when submitting an application through the portal.
6
The amount of payment charged to the service recipient for the provision of public services, and the methods of its collection in cases provided for by the legislation of the Republic of Kazakhstan
1) state registration of birth is free of charge;
2) for the issuance of certificates in connection with the change, addition, except for the introduction of changes, additions in connection with the establishment of paternity and adoption( adoption), correction and restoration of civil status records-0.5 MCI;
3) for making changes, additions to the act record on the state registration of birth or for the state registration of birth in connection with changes in personal data during adoption by foreign citizens – 2 MCI.
They are exempt from paying the state fee for the registration of civil status acts upon presentation of supporting documents:
1) participants and invalids of the Great Patriotic War and persons equated to them on benefits and guarantees, persons awarded orders and medals of the former USSR for selfless work and impeccable military service in the rear during the Great Patriotic War, persons who worked (served) at least six months from June 22, 1941 to May 9, 1945 and not awarded orders and medals of the former USSR for selfless work and impeccable military service in the rear during the Great Patriotic War, disabled people, as well as one of the parents of a disabled child from childhood, a disabled child, guardians( trustees), state organizations - for the registration and issuance of repeated birth certificates;
2) individuals - for issuing certificates to them when changing, supplementing, restoring and correcting civil status records in connection with errors made during the registration of civil status acts;
3) individuals - for issuing repeated birth certificates in connection with adoption and establishing paternity.
7
Work schedule
1) the service provider – from Monday to Friday inclusive from 09.00 to 17.30 hours, a break from 13.00 to 14.30 hours, except weekends and holidays.
The state service is provided on a first-come, first-served basis, without prior appointment and accelerated service;
2) State Corporation - from Monday to Saturday inclusive, in accordance with the established work schedule from 9-00 to 20-00 hours without a lunch break, except for Sundays and public holidays, according to labor legislation.
Reception is carried out in the order of "electronic" queue, without accelerated service, it is possible to book an electronic queue through the portal;
3) the portal-around the clock, with the exception of technical breaks associated with the repair work (when the service recipient applies after the end of working hours, on weekends and holidays, the application is accepted and the result of the provision of public services is issued on the next working day).
8
List of documents required for the provision of public services
List of required documents for state registration of birth:
1) a birth certificate in the form according to Annex 5 to these Rules;
2) a document certifying the identity of the parents or representative under a notarized power of attorney (for identification of the person);
3) a copy of the certificate of marriage (matrimony) of the parents (when registering the act outside the Republic of Kazakhstan and in the absence of information in the IS Registry Office);
4) a notarized power of attorney, if the representative of the service recipient applies;
Foreigners, stateless persons additionally represent:
- A foreigner permanently residing in the Republic of Kazakhstan presents a residence permit of a foreigner in the Republic of Kazakhstan;
- A stateless person permanently residing in the Republic of Kazakhstan presents a certificate of a stateless person with a mark of the internal affairs bodies of the Republic of Kazakhstan on registration at the place of residence;
- A foreigner or a stateless person temporarily staying in the Republic of Kazakhstan, presents a document certifying his identity issued by the competent authorities of the country, the citizen of which is a foreigner or the state of permanent residence of a stateless person and a notarized translation of their text in Kazakh or Russian.
The accuracy of the translation of the text of the documents certifying the identity of a foreigner or a stateless person may be attested in a diplomatic mission or consular office or in the foreign ministry of the State of which the foreigner is a citizen or of the State of permanent residence of the stateless person.
The application for state registration of the birth of a child who has reached one year or more is additionally accompanied by a medical birth certificate (if it is not available in electronic form).
When accessing the portal:
1) an electronic application, certified by the EDS of the service recipient or certified by a one-time password, in the case of registration and connection of the subscriber number of the service recipient provided by the mobile operator to the portal account;
2) information on the state registration of civil status acts registered in the Republic of Kazakhstan;
3) a scanned copy of the certificates of marriage (matrimony) of the parents issued outside the Republic of Kazakhstan, legalized or stamped with an apostille, with a notarized translation into Russian or the state language.
The list of necessary documents for making changes, additions and corrections to the birth certificate (with the exception of making changes, additions when establishing paternity( motherhood), adoption (adoption)) when the service recipient applies to a state corporation:
1) an application for making changes, additions and corrections in the form in accordance with Annex 24 hereof to the Rules;
2) an identity document (for identification purposes);
3) the birth certificate, in case of loss, indicate its loss and information about the state registration of the act of civil status;
4) copies of certificates of state registration of civil status acts issued outside the Republic of Kazakhstan, legalized or stamped with an apostille, with a notarized translation into Russian or the state language, confirming the need to make changes, additions and corrections to the birth certificate;
5) information on documents confirming the need to make changes, additions and corrections (information on civil status acts registered in the territory of the Republic of Kazakhstan, information on the court decision on making changes, corrections, additions, on establishing a legal fact, etc.);
6) a document confirming the payment of the state fee to the budget or a document that is the basis for granting tax benefits (if it is necessary to pay it);
7) a notarized power of attorney, if the representative of the service recipient applies.
The list of necessary documents for making changes, additions and corrections to the birth certificate when the service recipient applies to the service provider:
1) an application for establishing paternity( motherhood), for establishing paternity at the request of a person who recognizes himself as the father of a child, for establishing paternity by a court decision, for adopting a child, for making changes, additions and corrections in accordance with Annex 8, 9, 10, 12, 24 to the Rules (depending on the basis for making changes, additions and corrections);
2) an identity document (for identification purposes);
3) the birth certificate, in case of loss, indicate its loss and information about the state registration of the act of civil status;