Approved
by the order of the head
Veterinary Department of Akimat
Kostanay region from "10" November 2021
№ 118
Regulations of the state institution
"Veterinary Administration of the Akimat of Kostanay region"
General provisions
The State Institution "Veterinary Administration of the Akimat of Kostanay region" (hereinafter referred to as the Department) provides guidance in the field of veterinary medicine within its competence.
The activities of the Veterinary Department are regulated by the Constitution of the Republic of Kazakhstan, the Laws of the Republic of Kazakhstan dated July 10, 2002 "On Veterinary Medicine", the Administrative Procedural Code of the Republic of Kazakhstan, the Law of the Republic of Kazakhstan "On Local Public Administration and Self-Government in the Republic of Kazakhstan", other regulatory legal acts of the Republic of Kazakhstan, the Regulations of the Akimat and these Regulations.
The deputy heads of the Veterinary Department perform functions according to the distribution of responsibilities established by the head of the Veterinary Department. In case of prolonged absence of the head or inability to perform his duties, his powers are exercised by the deputy in accordance with the order on assignment of duties.
The organization and management of office work, reception, processing and distribution of correspondence addressed to the management of the Veterinary Department, including messages received through various communication channels and data transmission, is carried out in accordance with the procedure provided for by these Regulations.
The record keeping in the Veterinary Department is carried out in the state language, if necessary, it is possible to apply the version in Russian.
It is not allowed to issue a document on the same form in two or more languages.
The document in Kazakh and the authentic document being created in Russian or another language are printed each on separate forms (separate sheets) and are issued with the same requisites. The document in different languages is assigned the same outgoing details.
Representation and protection of the interests of the Veterinary Department in the courts on behalf of the head of the Veterinary Department is carried out by the Department of Legal Support of the Veterinary Department.
The official duties of employees of the Veterinary Department are developed by the heads of departments and approved by the head of the Veterinary Department.
Reviewing incoming and sending
outgoing correspondence
Office work in the Veterinary Department is conducted in accordance with the Administrative Procedural Code of the Republic of Kazakhstan, Resolution of the Government of the Republic of Kazakhstan dated October 31, 2018 No. 703 "On approval of the Rules of documentation, documentation management and use of electronic document management systems in state and non-state organizations",
By Order of the Acting Minister of Culture and Sports of the Republic of Kazakhstan dated September 29, 2017 No. 263 "On approval of the List of standard documents formed in the activities of state and non-state organizations, indicating the shelf life".
Official documents requiring execution must contain specific resolutions indicating deadlines and performers.
Sending documents to the contractor according to the resolution is carried out through the E-Oninish program, Cloud document management "Documentologist".
Responsibility for the safety of documents is assigned to the responsible persons in accordance with the imposed resolution.
Executed official documents are removed from control by the head of the Veterinary Department and his deputies.
Official documents sent to higher authorities are signed by the head, and in his absence by the deputy head, who performs his duties in accordance with the order on assignment of duties.
All correspondence of the Veterinary Department is sent by a specialist of the Department of organizational and documentation support. All outgoing correspondence is sent on the day of its registration, urgent correspondence is received and sent immediately.
Permission to reproduce and copy materials of the Veterinary Department is given by the heads of departments of the Veterinary Department.
The issuance of stamp forms is carried out by the department of organizational and documentation support.
All performers are personally responsible for the targeted use of the received stamp forms of the Veterinary Administration.
17. The specialist of the department of organizational and documentation support systematically monitors the established procedure for passing official documents, analyzes the state of work, informs the head of the Veterinary Department about it.
Work planning
The Veterinary Department organizes its work according to quarterly work plans of the Veterinary Department and departments.
Quarterly plans are approved by the head of the Veterinary Department, or by the person performing his duties.
Draft plans are developed in the following order:
1) the Veterinary Management departments make their proposals in writing to the deputy heads before the start of the planned period;
2) a set of proposals for planning the work of the Veterinary Department is carried out by the Department of organizational and documentation support;
3) draft plans are submitted to the head of the Veterinary Department for approval.
Control over the implementation of the work plan of the Veterinary Department is carried out by the head of the Veterinary Department and his deputies.
The order of organization of execution control
Control over the execution of documents includes putting the document under control, regulating the course of execution, removing the executed document from control, sending the executed document to the case, accounting, summarizing and analyzing the progress and results of the execution of documents, informing management about the status of execution of documents.
All registered documents with a fixed deadline are subject to control.
24. Control over the execution of documents on the merits of the issue is assigned to the deputy heads of the Veterinary Department, heads of the Veterinary Department Department.
25. Electronic registration control cards are used in the organization of execution control.
26. The document is removed from control after its execution.
When executing orders by several persons, the one who is indicated in the resolution first is responsible.
Extension of terms, including their transfer to medium-term or long-term control is allowed by the decision of the head of the Veterinary Department and deputy Heads of veterinary Medicine. Repeated extension of the deadline for the execution of items of acts and (or) orders is allowed in exceptional cases.
29. Failure of the established deadlines for the execution of control documents or their poor-quality execution is a disciplinary offense. On the facts of failure of deadlines and/or poor-quality execution of control documents in accordance with the procedure established by the Decree of the President of the Republic of Kazakhstan dated December 29, 2015 No. 152 "On certain issues of public service", official investigations are appointed, according to the results of which, guilty officials are brought to disciplinary responsibility.
Working with personnel
30.Work with personnel is provided by the Department of organizational and documentation support in accordance with the Law of the Republic of Kazakhstan dated November 23, 2015 No. 416-V of the ZRK "On the Civil Service of the Republic of Kazakhstan":
forms personal files on civil servants, makes the necessary entries in their service records;
prepares draft orders of the head on personnel issues;
draws up documents applying for a vacant public position for a special check in the DKNB and UKPSIS of the State Enterprise of the Republic of Kazakhstan;
monitors compliance with restrictions related to public service;
analyzes the level of professional training of civil servants, organizes internships, mentoring, performance evaluation, training, retraining (retraining) and advanced training of civil servants.
Work with appeals of individuals and legal entities and organization of a personal reception in the Veterinary Department
31. Work with appeals of individuals and legal entities (hereinafter referred to as appeals) and the organization of personal reception is provided by the legal support Department in accordance with the legislation of the Republic of Kazakhstan.
The responsibility for the correct organization of work with appeals in the Department is borne by the head of the department, the deputy head.
Appeals are registered on the day of receipt and submitted for consideration to the head of the Department, the deputy, depending on who they are addressed to. Instructions on the execution of appeals, as a rule, are given in the form of a resolution of the head, his deputy and sent to the departments for execution.
Answers to citizens' appeals are given by the head, his deputy and or, on their behalf, heads of departments.
The appeal is considered resolved if the following issues are considered it contains questions, the necessary measures have been taken and answers have been given.
35. The decision to terminate the proceedings on the appeal of citizens and remove it from control is made by the head or his deputy. The basis for the removal from control of the received application is a document of the prescribed form (a memo, a certificate or a response to the applicant). The appeal is removed from control, as a rule,
by the same official on whose behalf it was considered.
36. Reception of citizens is carried out in accordance with the Administrative Procedural Code of the Republic of Kazakhstan and these regulations.