1. Log «My declarations»
To get started, you need to log into the system (picture 1).
Picture 1 – Главная страница
After a successful login to the system, scroll down the main page and go to the service « Electronic declaration », which will take the user to the Log of the created declaration (picture 2).
Picture 2 – Electronic declaration
After entering the Log «My declarations», select the required type of declarations – « Preliminary informing » (picture 3). The Log displays a list of previously created documents in tabular form with statuses.
Picture 3 – Preliminary informing
As default, the number of documents displayed in the Log on one page is 10, and the maximum is 50. For the convenience, a filter function is available , when clicked, an additional window opens (picture 4). For filtering, it is possible to specify the type of sorting according to the following criteria: date of change, customs body of destination, vehicle registration number, ship name, wagon number, number of the TIR Carnet and the series of the TIR Carnet. For option «Сохранить» the selected filter is applied, and for option «Сбросить» the entered data or the previously applied filter is reset. Additionally, it is possible to find the document using the search function. The search is based on two parameters: name or number of the declaration. Also, there is a change in the way of looking at the declaration which can be viewed in three ways: «Список, Колонки, Табличный вид».
Picture 4 – Filter
2.Creation of PI
With the option, a preliminary informing is created. Currently, there are five types of declarations available: «Preliminary informing», «Transit declaration», «Declaration for goods», « Passenger customs declaration for express cargo » and «Declaration of goods for express cargo». When choosing to create a specific type of declaration, the system first checks whether a user is a customs representative. If the user is not included in the register of customs representatives, the system displays a warning message and the user won't be able to create a declaration.
When passing the check in the register of customs representatives in the section «Preliminary informing », create a document. Select « Way to import goods » from the drop-down list «Auto», «RW», «Vessel» and «Air» (picture 5). Depending on the chosen import method, a field « The purpose of presenting » can be obligatory or optional to fill in.
Picture 5 – Creation of PI
2.1. Process of filling of PI
After choosing the method of importing the product, you need to determine the purpose of its presenting. Let's have look at an example of filling in PI RW. The filling process can be divided into the following logical steps: «General data», «Carriers and their representatives at the border », «Vehicle at the border», «Commercial batch» and « Information on controlled goods » (picture 6).
Picture 6 – Process of filling of PI
2.2. General information
Filling begins with a section of «General information». In this section, you must fill in the required fields marked with a red star. These fields include, for example, «Customs office of departure», which is chosen from the drop-down list and « Scheduled arrival date». To choose «Raiway station» use the appropriate button and select the station you need from the list. After filling in all the fields, click (picture 6.1).
Picture 6.1 – General information
2.3. Carriers and representatives of carriers at the border
When filling in PI, RW data on carrier is automatically pulled (picture 6.2). In other cases, you need to enter manually using the appropriate button. . When adding counterparties on common consignment note, you need to select the type of person. – « Legal entity », «Individual» и « Foreign person/organization».
- For a legal entity, BIN, name of organization, short name and address are specified. However, all these fields are optional.
- For an individual, a surname and first name are mandatory. IIN, patronymic, and address are optional.
- For a foreign person, only name of organization/full name is required. The short name, address and contact details can be left empty.Начало формыКонец формы
Picture 6.2 – Carriers and representatives of carriers at the border
2.4. A vehicle at the border
The next stage of filling in is the section «A vehicle at the border ». Filling this section is optional. When filling, select «Purpose of transport import» from the drop - down list. Also, if necessary, you may mark the options (picture 6.3).
Picture 6.3 – A vehicle at the border
To add information on a vehicle, click the button. Fill in the required information in the opened window. (picture 6.4). Select the type of vehicle and country of registration from the drop-down list. The carriage number is obligatory to fill in. Mark the options if necessary «Unladen vehicle» and «Return of wagon».
Picture 6.4 – Vehicle handbook
3.Commercial batch
To add a commercial batch, click the button «+Добавить». A product batch creation window will open, where you can select « Intended purpose of the goods » and «kind of movement» from the drop-down list. These fields are optional. Then click the button «Создать» (picture 7). A commercial batch is being created (picture 7.1).
Picture 7 – Creation of commercial batch
Picture 7.1 – Commercial batch
3.1. General information
We move to filling general data. Choose from the drop-down list «Using documents as a customs declaration», « Country of departure », « Country of destination » and «Type of a document». Then enter «Quantity of goods», «Quantity of cargo spaces», «Date of the document» and «Number of the document ». After you entered the data, click the button «Сохранить» (picture 7.2).
Picture 7.2 – General data
3.2. Organizations
Next stage is filling in the data on organization (picture 7.3). Using the button «+Заполнить», enter information on the declarant, sender and recipient. A window «Add a counterparty» will open. Choose a type from the suggested options: «Legal entity», «Individual», « Individual entrepreneur » or « Foreign person/organization ». When filling information for «LE», «Individual» or «IE» specify BIN or IIN; other data will be pulled automatically. (picture 7.4). After saving the data in the section «Declarant», a window «A document confirming the inclusion of a person in the registry» will open, that needs to be filled. Click the button «+Заполнить», and a window will appear in which you choose «Type of document» and «Country» from the drop-down list. Then enter «Certificate number» и «Code of the document re-registration feature». These fields are optional to fill in (picture 7.5).
Picture 7.3 – Organizations
Picture 7.4 – Adding a counterparty Picture 7.5 – Adding a document
3.3. Transportation of goods
Move to the next stage of filling, which concerns the transportation of goods, start with vehicles in transit through the UES. If the vehicles arriving on the territory of the UES correspond to the means of customs transit, click the appropriate tick. We also click the tick if this is a multimodal transportation of goods. If it fails to meet one of the above cases, choose the type of transport from the drop-down list. To add a vehicle, click «+Добавить ТС», select the type of vehicle from the list and enter the vehicle registration number.
Then we fill the place of loading / unloading of goods, select a country from the list, click the button to select the RW. Finally, select the customs authority from the list. After filling all the data, click «Сохранить» (picture 7.6).
Picture 7.6 – Transportation of goods
3.4. Identification means
Fill in the information on identification means. If there are no funds, click the tick «Без пломбы». If available, select the type of identification means from the drop-down list and specify the quantity. If there is an identifier mean, click the button «+Добавить идентификатор средств». After filling in all the data, click «Сохранить» (picture 7.7).
Picture 7.7 – Identification means
3.5. Carriers and their representatives during transit
To add a carrier, click the button «+Добавить перевозчика». Then click the button «+Заполнить». When adding counterparties on common consignment note, select the type of person. – «Individual», « Individual entrepreneur » or « Foreign person/organization ».
- For a legal entity, BIN, name of organization, short name and address are specified. All fields are optional, except for the name of the organization.
- For an individual, a surname and first name are obligatory. IIN, patronymic, and address are optional.
- For a foreign person, name of organization/full name is required. The short name, address and contact details can be left empty.Начало формыКонец формы
Picture 7.8 – Carriers and their representatives during transit
3.6. Cargo operations
To add a cargo operation, click «+Добавить грузовую операцию». Start to fill in the data «Type of cargo operation» and «Country of reloading of goods» choose from the provided list. In the section «carrier» indicate the carrier that was added previously. It is also possible to describe the place where the goods were reloaded and add a further description. Add the required number of cargo operations and save the data (picture 7.9).
Picture 7.9 – Cargo operations
3.7. Place of temporary storage
Move to the next section. If the goods will be stored in a temporary storage, start filling it. Choose from the suggested list «Location of the goods» (picture 8). Using the button «+Выбрать» , select the register.
In the section «The document determining location of the goods» specify the document name, number, date, and expiration date.
In the section «The document confirming inclusion in the register» select a country from the list, specify the registration number of the legal entity and the date when the goods were placed in the storage facility.
If special storage conditions are required, click the tick and add a description if it is necessary. After completing all the data, save the information.
Picture 8 – Place of temporary storage
3.8. List of goods
Move to the next stage – filling out the section «List of goods». There are two ways to add goods «Добавить товар» and «Импорт из файла»(picture 8.1). Click the button «Add a product», then a window for selecting HS codes will open. Find the product you need and click the corresponding code «Выбрать код» (picture 8.2).
It is also possible to view information on non-tariff regulation using the button «Посмотреть». Enter full product description and commercial description in the appropriate fields.
In the section «Product characteristics» enter the data «Gross weight, kg», «Cost of goods», « Quantity of goods with additional unit measure », « Code for Units of Measure ». Additionally, enter the net weight (kg), currency, and quantity of goods in unit of measure other than the main and additional.
If necessary, select the check box for «A sign of goods with no prohibitions and restrictions» and « Declaration of components of disassembled goods ». Specify the product label, name, and field of application.
Select the country of origin from the list and describe the location of the product. If necessary, add the manufacturers of the product by clicking the button «Добавить» , and fill in the taxpayer ID, manufacturer's name, short name and address.
There is also a section « The facility that produced the goods subject to veterinary control» «+Добавить предприятие выпустившее товары в оборот». Specify the name of the facility and its registration number.
Add the place and date of shipment using the button «Добавить». Select the country, location, railway station, region, district, city and specify the date of shipment.
In the section «Packing and cargo spaces» click the tick if the goods are transported in bulk. Select packaging information from the list, specify the number of cargo spaces, the number of cargo spaces partially occupied by goods, and type of cargo spaces. Add a package or container if necessary. You may also specify previous documents. If the products were decontaminated, click the appropriate tick. (picture 8.3). Picture 8.1 – Add a productPicture 8.2 – selection of HS codes
Picture 8.3 – Packing and cargo spaces
3.9. The enforcement of the obligation to pay customs and other payments
The next stage of filling is adding security features if necessary. To do this, click the «+Добавить обеспечение».
Select the security providing option from three options: provided, not provided, or will be provided during customs operations.
Add «A document confirming providing (or not providing) security» in the next way: press the button «+Добавить документ», In the opened window, select the type of document from the list, specify the document number and the date of issue. After filling in all the fields, click «Save».
Picture 8.4 – The enforcement of the obligation to pay customs and other payments
4.Documents
Filling in the section «Documents» (picture 8.5). Press the button «+Добавить». In the opened window, fill in the required fields by selecting the document type from the list and specifying the document number.
Fields for the document name, country, starting and expiration date, authorized body, authorized body identifier, number of document form and document uploading are optional.
After adding the document, you can click the appropriate buttons, establish connection with products, edit or delete the document.
Picture 8.5 – Documents
Customs authority and destination point
Click the button «+Добавить таможенный орган и пункты назначения». In the drop-down list, select the customs authority and specify the number of the customs control zone. If the place of the goods destination is AEO site, click the appropriate tick. Then click «Save» (picture 8.6).
Picture 8.6 – Customs authority and destination point
Person submitted PI
In the last section, specify the person submitted PI. Choose one of the two options: «Person who filled in the customs document from the declarant» or « The person who filled in the customs document from the declarant customs representative » (picture 8.7).
Picture 8.7 – Person submitted PI
5.Data on controlled goods
Finally, fill in the data on controlled goods. Select the type of data and indication of the presence from the drop-down list. Then save the data (picture 8.8).
Picture 8.8 – Data on controlled goods
6.Format and logic control
After filling in all the data, check the FLC results by clicking the button in the lower left corner. A window with the results of the FLC will open. To submit PI, it is necessary to pass FLC with 0 errors during verification. (picture 8.9).
Picture 8.9 – Result of FLC
7.Sign and send PI
After completing FLC, we can sign and send a preliminary informing. To do this, click the button «Подписать и отправить», and sign using EDS. After successful signing, a notification «Деклорация успешно подписано» will appear (picture 9). After that, our PI will be displayed in the Log with the status «Registered».
Picture 9 – Signing PI
