In 2019, the Ethics Commissioner provided individual advisory assistance on compliance with the requirements of the legislation of the Republic of Kazakhstan in the areas of public service, anti-corruption and the Code of Ethics of Civil Servants of the Republic of Kazakhstan to a total of 6 persons, including 3 civil servants and 3 individuals and legal entities.
In 2019, the Ethics Commissioner of the state institution conducted 13 personal receptions of citizens, 2 of them on-site. Exhaustive answers were given to all questions, and it was recommended to contact the authorized body- the developer of legislation on one issue.
In 2019, explanatory work was carried out on compliance with the legislation of the Republic of Kazakhstan in the areas of public service, anti-corruption and the Code of Ethics, including at 13 technical studies, 2 staff meetings.
The issue of providing all civil servants of the institution with badges has been worked out. Civil servants are provided with badges, where the full name, name of the organization, e-mail address and phone number are indicated, there is a photo.
In order to carry out preventive measures for the rational and efficient use of working time, compliance with labor regulations, an Access Control System (ACS) was installed in the state body in March 2019. Currently, the system is working, unloading by the personnel service of the institution is carried out on a monthly basis. There are no cases of recycling. In order to protect the rights and legitimate interests of civil servants, the Audit Commission has introduced a system for automatically shutting down computers after an eight-hour working day.
The issue of flexible working hours was also considered and a flexible work schedule for two civil servants was introduced from February 1, 2019. Civil servants of the Audit Commission Tanatarova G.K. and Sharipova A.A. work from 08.30 hours to 17.30 hours, with a lunch break from 13.00 to 14.00 hours. At the same time, according to A.A. Sharipova's personal statement, the flexible schedule has been canceled for her since November 1, 2019.
Information about the ethics commissioner (full name, photo, office and phone number) is posted on the Internet resource and in the building of the state body on the stand for public viewing.
In accordance with article 60 of the Rules for Conducting External State Audit and Financial Control, in order to prevent corruption risks and counter corruption, ensure compliance with the standards of state audit and financial control, the Ethical Code of Civil Servants of the Republic of Kazakhstan and the Rules of Professional Ethics of State Auditors, the Ethics Commissioner of the Audit Commission is involved in conducting technical training (briefing). The minutes of the briefings are filed in a summary folder for the audit event. In total, 18 briefings were held in 2019.
In addition, by Order of the Chairman of the Audit Commission No. 12-n/k dated January 25, 2018, a Questionnaire form was approved for analyzing compliance by state auditors with the Rules of Professional Ethics of State Auditors, the Ethical Code of Civil Servants of the Republic of Kazakhstan and the Rules for Conducting External State Audit and Financial Control.
During the reporting period, based on the results of 18 audit activities, a survey was conducted among 107 officials of state audit facilities.
The analysis showed that the state auditors of the Audit Commission comply with the Rules. State auditors behave correctly, modestly and with respect, accept arguments on the established facts of violations as a result of the audit, and also observe the business style of clothing, the working day schedule and do not allow signs of attention, excesses in the workplace, accepting gifts, etc.
The Ethics Commissioner conducted two anonymous questionnaires in 2019, according to Appendix 2 to the order of the Acting Chairman of the Agency of the Republic of Kazakhstan for Civil Service Affairs and Anti-Corruption dated 04.08.2017 No. 156. The analysis carried out based on the results of an anonymous questionnaire is presented to the head of the institution. Also, during the technical training, the Ethics Commissioner brought the results of an anonymous survey of civil servants of the Audit Commission to determine the moral and psychological climate in the state body to the civil servants of the Audit Commission.
In addition, on the recommendation of the Ethics Commissioner of the State Institution "Akim's Office of Kostanay region" K.Zh. Syundikov, the Ethics Commissioner of the Audit Commission conducted a questionnaire to determine the level of awareness of civil servants of the Audit Commission about the provisions of the Code of Ethics.
32 employees of the state body took part in the survey.
Based on the results of the survey, it was concluded that it is necessary to continue explanatory work on the norms of the Ethical Code of Civil Servants of the Republic of Kazakhstan.
In addition, the studied interests of civil servants (hobbies, sports) will be used in the future for the organization of leisure and sports events.
For a significant contribution to the formation of a positive image of the state body and a positive climate in the team, at the suggestion of the Ethics Commissioner, three civil servants were rewarded in the form of letters of thanks signed by the head of the institution.
In February 2019, the Ethics Commissioner of the State Institution "Akim's Office of Kostanay region", K.Zh. Syundikov, together with the Ethics Commissioner of the Audit Commission, held a seminar on "Ethics and image of a civil servant" with students of the branch of the Academy of Public Administration under the President of the Republic of Kazakhstan in Kostanay region. The issues of compliance with ethical standards by civil servants and the activities of the Ethics Commissioner of the Audit Commission for 2017 and 2018 were considered.
Instagram Facebook, Instagram, and all information on the activities carried out during the reporting period with photos is posted on the institution's Internet resource in order to implement the principles of transparency of the activities of the state body. A total of 51 events were placed quantitatively.
At the technical training sessions, the Ethics Commissioner of the Audit Commission considered the following issues:
- on the amendments and additions made to the manual "Ethics and standards of conduct of a civil servant";
- "National report on the state of public service in the Republic of Kazakhstan" for 2018;
- Report "On the activities of the Ethics Commissioner of the Audit Commission for Kostanay region for seven months of 2019";
- in order to implement the "Plan of main measures to strengthen the standards of professional ethics in the public service", the plots of disciplinary offenses expressed in violation of the requirements of the general standard of conduct were considered and discussed. Civil servants of the Audit Commission determined the type of misconduct and found out the circumstances of its commission;
- as part of the implementation of the Plan of the main measures to strengthen the standards of service ethics in the civil service, a round table was held on the topic: "Managerial culture and ethics of service relations in the public service". The issues of compliance with state and labor discipline, as well as the norms of official ethics by employees of the Audit Commission in the performance of official duties, compliance with the Rules of professional ethics of state auditors are considered;
- in order to implement the "Plan of main measures to strengthen the standards of service ethics in the public service", the plots of disciplinary offenses expressed in violation of standards of conduct in official relations were considered and discussed. Civil servants of the Audit Commission determined the type of misconduct and found out the circumstances of its commission;
- a dialogue platform was held on the topic: "Disciplinary misconduct and responsibility: experience and lessons from the past". The main objectives of the event are generalization of knowledge about the basic rules of behavior in public places; development of skills to broadcast existing knowledge about the culture of behavior in public places among employees;
- in order to implement the "Plan of main measures to strengthen the standards of service ethics in the public service", the plots of disciplinary offenses expressed in violation of standards of conduct in official relations were considered and discussed. Civil servants of the Audit Commission determined the type of misconduct and found out the circumstances of its commission;
- a round table was held on the topic: "Modern approaches to the formation of official relations". The event was held in order to familiarize employees with the techniques of maintaining a healthy moral and psychological atmosphere within the team, creating an environment and a benevolent attitude towards colleagues at work, an environment of trust and mutual understanding; generalizing work experience on the formation of a stable team, creating a business atmosphere.
Within the framework of the cooperation and partnership agreement, a meeting was held with senior students of the Kostanay branch of the Federal State budgetary educational institution of Higher Education "Chelyabinsk State University". The students were familiarized with the activities of the Audit Commission, and comprehensive answers were given to all questions. Chelsu students are interning in the Audit Commission. In addition, a meeting was held with students of Kostanay Higher College of Economics, group B-210 accounting and auditing, S. Alkenova, A. Aubakirov, M. Bratyshev. And Embergenova A., who were also acquainted with the activities of the state body.
In support of the initiative of the President of the Republic of Kazakhstan Kassym-Jomart Tokayev on a large-scale celebration of the 175th anniversary of the birth of Abai Kunanbayev, social media users launched the challenge #Abai175, which was attended by Kostyukov D.A. – Chairman of the Audit Commission and Taskumbayeva G.D. – Chief of Staff.
As part of the implementation of the "Ozgeristerdi ozinnen Basta" subprogram of the "Rukhani Zhangyru" program and in order to involve civil servants in cultural and public life, the Ethics Commissioner organized a collective visit to the Ibray Altynsarin Museum.
The Ethics Commissioner has compiled and distributed among the civil servants of the Audit Commission a list of recommended reading literature. The list is also posted on the information stand in the administrative building.
As part of the execution of the Protocol Order, a collection of regulatory legal acts in the field of public service has been prepared and distributed to the employees of the Audit Commission.
Instagram Facebook, Instagram and the website of the state body have been prepared and posted by the Ethics Commissioner a video film "The Success story of Ruslan Satvaldaevich Baigabulov, a member of the Audit Commission for Kostanay region."
The employees of the Audit Commission took part in the campaign "Help you and help you" in an organized manner. 11 civil servants of the institution donated blood to those in need of it, through the Kostanay regional "Blood Center".
Currently, the Ethics Commissioner's consideration of citizens' appeals is not limited to violations of the legislation on public service and anti-corruption legislation, but covers the entire range of functions of the state body. For example, during the reporting period, in addition to questions on admission to the civil service, there were questions about the activities of ethics commissioners, about resolving the conflict between the state auditor and the subject of state audit, and what is the role of the commissioner in such situations.
In a state body, all civil servants comply with the restrictions and prohibitions established by laws, including the prevention and settlement of conflicts of interest in personnel decisions, the distribution of benefits and benefits, public procurement, timely and reliable delivery of declarations, entrepreneurship, etc.
Chief of Staff, Ethics Commissioner G. Taskumbaeva