Approved
by the order of the Chairman
Of the Audit Commission
for the Kostanay region
from "____" _____________20__ year
№
Regulations
on the Administrative and Legal Department
state institution "Audit Commission for Kostanay region"
1. General provisions
The Administrative and Legal Department (hereinafter referred to as the Department) is a structural subdivision of the state institution "Audit Commission for Kostanay Region" (hereinafter referred to as the Audit Commission).
The Department is guided in its activities by the Constitution of the Republic of Kazakhstan, laws, acts of the President and Government of the Republic of Kazakhstan, other legal acts, Regulations of the Audit Commission and this regulation.
The structure and staffing of the Department is approved by the Chairman of the Audit Commission in accordance with the procedure established by the legislation of the Republic of Kazakhstan.
2. Main tasks, functions, rights and responsibilities of the Department
Task 1:
Organization of accounting and financial and economic activities of the Audit Commission.
Functions:
formation of accounting documentation and information on the activities of the Audit Commission;
accounting of property, liabilities and business transactions, incoming fixed assets (assets), inventory and cash;
control over the financial and business operations of the Audit Commission.
Task 2:
Organization of proper work on the implementation of public procurement of goods, works and services.
Functions:
planning of public procurement of goods, works and services;
implementation of public procurement of goods, works and services;
conclusion of contracts on public procurement of goods, works and services and control of their execution.
Task 3:
Organization and control of document flow in the Audit Commission.
Functions:
control over the use of the ESEDO program (unified electronic document management system);
implementation of the language policy in the Audit Commission;
editing translations of documents into the state language and the language of interethnic communication;
organization of accounting and reporting of incoming appeals of individuals and legal entities, monitoring their execution within the time limits established by law;
Task 4:
Organization of proper support for the activities of the Audit Commission.
Functions:
organization of work on holding production meetings and meetings of the Audit Commission;
implementation of work on organizational and technical support of administrative and administrative activities of the management of the Audit Commission;
organization of work with the media, preparation and holding of round tables, meetings, media coverage of the activities of the Audit Commission;
ensuring the work of the Internet resource of the Audit Commission and the timely placement of information on it;
monitoring the timely execution of control documents and instructions of the Chairman of the Audit Commission;
implementation of other actions in accordance with the Rules of the Audit Commission;
Task 5:
Legal support of audit, analytical and methodological activities of the Audit Commission related to the state audit.
Functions:
conducting a legal examination of the identified violations based on the results of the state audit for their compliance with the current legislation of the Republic of Kazakhstan;
implementation of legal support of audit activities and provision of legal support (assistance) in the preparation of audit reports, conclusions, resolutions and regulations of the Audit Commission;
implementation of the claim and claim work of the Audit Commission concerning the state audit;
ensuring interaction with law enforcement agencies and bodies authorized to consider cases of administrative offenses:
sending state audit materials to law enforcement agencies
and authorized bodies for making procedural decisions;
monitoring of the results of consideration of audit materials sent to law enforcement and authorized bodies;
preparation of reconciliation reports on the transferred materials of the state
audit and review results;
preparation of protocols on administrative offenses, coordination of the activities of employees of the Audit Commission on the preparation of protocols on administrative offenses, approval of draft protocols on administrative offenses, registration of administrative materials and sending them to court;
correspondence with government agencies, individuals and legal entities on issues within the competence of the Department;
participation in the preparation and conduct of technical training for employees of the Audit Commission on Legal Issues;
implementation of anti-corruption monitoring and internal analysis of corruption risks;
implementation of other functions within its competence.
The Department has the right to:
1) require the departments of the Audit Commission to submit documents necessary for the implementation of work within the competence of the department;
2) submit proposals to the management of the Audit Commission to improve and improve the efficiency of the department;
3) exercise control over the rational use of material, labor and financial resources, the safety of funds and inventory;
4) within its competence to interact with the Accounts Committee for Control over the execution of the republican budget, Treasury bodies, Kostanay regional Maslikhat, Akimat of Kostanay region and other bodies;
5) freely get acquainted with the documentation of the objects of state audit related to the issues of state audit, taking into account the observance of secrecy, official, commercial or other secrets protected by law;
6) to make suggestions on the assessment of the causes of violations, requirements of the legislation of the Republic of Kazakhstan;
7) develop draft proposals for the development of reporting forms on external state audit and financial control, the procedure for its compilation and submission, as well as submit proposals for the draft List of objects of state audit;
8) develop draft proposals to improve legislation on auditing;
9) develop recommendations to eliminate the identified violations, shortcomings, as well as to improve the activities of structural units;
10) send to the members of the Audit Commission and the heads of the state audit groups for revision materials and documents compiled in violation of the established requirements of the legislation of the Republic of Kazakhstan and other regulatory documents, as well as containing incomplete and unreliable information;
11) hold meetings on issues within the competence of the Department with the invitation of employees of structural divisions of the Audit Commission;
12) use the sources of information necessary for the analysis of legislation in the field of formation and execution of the local budget, management of state assets, planning of audit activities and preparation of analytical materials within the competence of the Department;
13) represent the interests of the Audit Commission in state bodies and organizations within their competence and powers granted.
14) involve employees of other structural divisions to develop documents of the Audit Commission on legal issues.
15) exercise other rights provided for by the current legislation of the Republic of Kazakhstan;
The Department is obliged to:
1) to carry out the instructions of the Audit Commission management efficiently and in a timely manner;
2) to ensure the confidentiality of the information received while performing the tasks assigned to it;
3) timely consider the appeals of individuals and legal entities;
4) promptly report to the head of the staff of the Audit Commission on the identified violations and shortcomings;
5) implement the functions and tasks stipulated by this Regulation.
3. Organization of the Department's activities
The Department has the powers necessary for the implementation of its main tasks and functions, in accordance with legislative acts, acts of the President of the Republic of Kazakhstan, other regulatory legal acts of the Republic of Kazakhstan.
The Department is headed by a head who is appointed and dismissed from office in accordance with the procedure established by the legislation of the Republic of Kazakhstan.
The Head of the Department carries out the general management of the department's activities and is personally responsible for the fulfillment of the tasks assigned to the department and the exercise of its functions.
The Head of the Department submits proposals on the structure and staffing of the Department to the management of the Audit Commission.
14. For these purposes, the head:
1) develops and submits for approval job descriptions of Department employees;
2) develops and submits for approval to the management of the Audit Commission draft work plans of the Department for the next quarter, year;
3) organizes the work of the Department and its interaction with other structural divisions of the Audit Commission;
4) within its competence, gives instructions and instructions to the employees of the Department, monitors their execution;
5) informs the management of the Audit Commission about the activities of the Department;
6) ensures record keeping in the Department, maintenance of performance and labor discipline;
7) exercise other powers in accordance with Laws, acts of the President of the Republic of Kazakhstan, acts, job descriptions and instructions of the management of the Audit Commission.
Documents sent on behalf of the department to other structural divisions on issues within the competence of the department are signed by the head of the department, and in case of absence – by his replacement.