Regulations on the structural division of a state body
Chapter 1. General provisions
1.The Administrative Division is a structural division of the state institution "Department of public procurement of the West Kazakhstan region".
2.the structural division is guided in its activities by the Constitution, laws of the Republic of Kazakhstan, acts of the president and Government of the Republic of Kazakhstan, other normative legal acts, as well as this regulation.
3.the structure and staff size of a structural division is approved by an authorized official of the state body within the limit of the staff size in accordance with the procedure established by the legislation of the Republic of Kazakhstan.
Chapter 2. Goals, rights and obligations of a structural division of a state body
4. Purpose:
1) organization and management of financial and economic activities of the Department;
2) organization and conduct of work on personnel issues of the Department;
3) ensuring compliance of the department with uniform requirements in the field of Information Security;
4) Organization and implementation of work on Document Management and office management issues
5. rights and obligations:
1) submit proposals on issues within its competence for consideration by the head of the Department;
2) within the limits of its competence, in agreement with state bodies, officials, organizations and citizens, in accordance with the established procedure, request and receive information on issues related to the performance of the tasks assigned to the Department;
3) represents the interests of the state institution "Department of public procurement of the West Kazakhstan region" in state bodies, courts within its competence;
4) Exercise other rights and obligations stipulated by the legislation of the Republic of Kazakhstan.
6. functions:
1) compliance with the requirements of the current legislation in the field of financial and economic policy of the state;
2) strict compliance with financial discipline;
3) organization and provision of an optimal accounting system;
4) public procurement of goods, works and services;
5) preparation of public procurement contracts with suppliers and control over the fulfillment of contractual obligations, registration of contracts with the Treasury bodies;
6) drawing up financing plans;
7) calculation of wages and other payments;
8) timely registration of financial documents;
9) ensuring accurate accounting of incoming funds, inventory and fixed assets;
10) ensuring the correct and timely calculation of social contributions, income tax payments, pension funds and other contributions;
11) drawing up the staffing table of the Department;
12) submission of financial, tax, statistical and other reports;
13) work on the open budgets portal;
14) implementation of information security measures;
15) coordination of the activities of structural divisions of the state body for the implementation of the legislation of the Republic of Kazakhstan in the field of Public Service;
16) Organization of activities of disciplinary, competitive and other personnel commissions;
17) conducting an assessment of the work of administrative civil servants, competitive selection, promotion of civil servants, official investigation, bringing civil servants to disciplinary responsibility, ensuring compliance with the procedures for dismissal of civil servants;
18) Organization of Personnel Selection, registration of documents related to the passage of civil service by civil servants, accounting of personal data of civil servants, information on the results of training and evaluation of the work of administrative civil servants, including in an automated unified database (information system) for civil service personnel;
19) ensuring compliance with restrictions related to staying in the civil service;
20) organizes internships, training, evaluation of the work of civil servants, their training, retraining and advanced training in accordance with the established deadlines, develops the procedure for applying incentives to civil servants;
21) ensuring the maintenance of military records;
22) ensuring compliance with the algorithm of actions for the implementation of the Institute of resignation and responsibility of managers for committing corruption crimes by subordinate employees;
23) implementation and ensuring the use of information technologies in the activities of the Department;
24) ensuring digitalization and automation of the Department's activities;
25) ensuring compliance with uniform requirements in the field of Information Security;
26) organization and maintenance of office work on electronic and paper document management;
27) carrying out work with documents marked" DSP"; carrying out control over the deadlines for passing documents, including control documents,
28) carrying out work on providing information technologies;
29) carrying out work to ensure the functioning of the official internet resource of the state body;
30) conducting work and reporting on appeals of individuals and legal entities; registration of Appeals received from individuals and legal entities, monitoring their movement and timely execution;
31) drawing up, registration and coordination with the State Archive institution of the nomenclature of cases of the Department;
32) organization and organization of work on the organization of work of the departmental archive, accounting and storage of completed cases, preparation and transfer of them to the archive in accordance with the established procedure;
33) complies with the standards of conduct of civil servants of the Republic of Kazakhstan;
34) observe labor discipline; consider appeals of individuals and legal entities;
35) performs other tasks stipulated by the legislation of the Republic of Kazakhstan and the regulations on the state institution "Department of public procurement of the West Kazakhstan region".
Chapter 3. Organization of activities of a structural division of a state body
7.a structural division has the rights and obligations necessary for the implementation of its tasks in accordance with legislative acts of the Republic of Kazakhstan, acts of the president and other normative legal acts of the Republic of Kazakhstan.
8.a structural division of a state body is headed by a head who is appointed and dismissed in accordance with the procedure established by the legislation of the Republic of Kazakhstan.
9.the head of a structural division of a state body exercises general management of the activities of the structural division, is personally responsible for the performance of the tasks assigned to it and the exercise of his / her powers.
10.the head of the structural division submits proposals to the management of the state body on the structure and staffing of the structural division.
11.documents sent to other structural divisions on behalf of the structural division of the state body on issues falling within the competence of the structural division are signed by the head of the structural division, and in case of his absence – by the person replacing him.