On approval of the Rules for rendering state services in the field of archival Affairs
Order of the Minister of culture and sports of the Republic of Kazakhstan dated may 29, 2020 No. 159. Registered with the Ministry of justice of the Republic of Kazakhstan on June 1, 2020 No. 20790.
In accordance with subparagraph 1) of article 10 of the Law of the Republic of Kazakhstan dated April 15, 2013 "on public services", I ORDER:
1) rules for rendering the state service "issuance of archival certificates, copiesof archival documents or archival extracts" in accordance with Annex 1 to this order;
2) rules for rendering public services "issuance of a permit for temporary export outside the Republic of Kazakhstan of documents of the National archival Fund that are in stateownership" in accordance with Annex 2 to this order;
3) rules for rendering the state service "Apostilling of archival certificates, copies of archival documents or archival extracts originating from the state archives of the Republic of Kazakhstan and sent abroad" in accordance with Annex 3 to this order.
1) state registration of this order in the Ministry of justice of the Republic of Kazakhstan;
2)the second part of this order is posted on the Internet resource of the Ministry of culture and sports of the Republic of Kazakhstan;
3) within two working days after the implementation of the measures provided for in this order, submit information on the implementation of the measures to the Department of legal service of the ministriesof culture and sports Of the Republic of Kazakhstan.
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Minister of culture and sports |
Of Kazakhstan Raimkulova |
"AGREED"
Ministry of digital development, innovation and aerospace industry of the Republic of Kazakhstan
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Appendix 1 to the order |
Rules for rendering public services " issuance of archival certificates, copies of archival documents or archival extracts"
Chapter 1. General provisions
1) archival certificate – a document drawn up on the letterhead of a letter of the organization, containing the necessary information for individuals and legal entities, indicating the archival ciphers and numbers of sheets of storage units of those archival documents on the basis ofwhich it was compiled, which has legal force (the original);
2) archival copy is a copy, literally reproducing the text of the archival document, with indication of archival cipher and numbers of sheets of units of storage, designed in accordance with paragraph 431 of the Rightsor acquisition, storage, accounting and use of documents of National archival Fund and other archival documents of the state and special state archives, approved by the decree of the government of the Republic of Kazakhstan dated 20 SeptemberI, 2018 No. 576;
3) archive extract – a document made on the letterhead of an archive letter, reproducing verbatim part of the text of an archive document relating to a certain fact, event, person, indicating the archive cipher and sheet numbers of the storage unit;
4) state archive – a state institution that has the right to collect, acquire, complete, organize, permanently store, record and use documents of the National archival Fund;
5) Central state archive – a state archive that is under the jurisdiction of the Central Executive body that provides management in the field of archival Affairs and documentation support of the Department.
Chapter 2. Then,yadok of the public service
The list of basic requirements forthe provision of public services, including the characteristics of the process, the form, content and result of the provision of public services are set out in the standard of public services in accordance with Annex 2 to these Rules.
When submitting a set of documents through the State Corporation, the service recipient provides the service provider with an identity document (submitted for identification purposes) and a document confirming the authority – for a legal entity ora legally certified power of attorney – for an individual (when an authorized representative applies).
If the service recipient submits an incomplete set of documents and / or expired documents, the employee of the State Corporation refuses to accept the application.
An employee of the responsible structural subdivisionof the service provider checks the completeness of submitted documents within 2 (two) business days from the moment of document registration.
The responsible executor reviews (studies) the documents and prepares the result of rendering the public service within 8 (eight) working days.
The responsible executor prepares documents for submission via the service provider's office within 1 (one) business day.
From the moment of receipt of documents to the service provider from the State Corporation, as wellas when contacting the portal, the result of providing public services is issued within 11 (eleven) working days.
A responsible contractor within three working days after receiving the documents, notify the applicant about the extension of the modelused government services not more than 30 (thirty) calendar days for reasons the study of the documents of two or more organizations and (or) period more than 5 (five) years.
In case of absence of documents (information) in the state storage, the responsibleexecutor prepares a notification within 2 (two) working days about the absence of the requested documents (information) in the storage of the service provider.
In case of a direct appeal of the service recipient to the service provider, the issuance of the result of rendering the public service is carried out by the service provider's office from 9.00 to 17.30 hours, with a lunch break from 13.00 to 14.30 hours.
In case of applying through the State Corporation, the service provider sends the result of rendering the state service to the State Corporation one day before the deadline for rendering the state service, or a reasoned response on refusal to providethe state service.
In a State Corporation, the issuance of the result of rendering a public service or a notice of extension of the term for rendering a public service is carried out on the basis of a receipt for the receipt of relevant documents, provided that the servicerecipient's identity card is provided.
On the portal, the result of providing a public service is sent to the" personal account " of the service recipient in the form of an electronic document signed with an electronic digital signature of the authorized person of the serviceprovider.
In case of applying through the portal to receive the result of rendering a public service on paper, the service recipient is sent a notification to the" personal account " indicating the place and date of receipt of the result of the public service.
The service provider, in accordance with paragraph 11) of paragraph 2 of article 5 of the Law, ensures that data is entered into the information system for monitoring the provision of public services on the stage of providing public services in accordance with the procedure establishedby the authorized body in the field of Informatization.
Chapter 3. Procedure for appealing service provider's decisions, actions (inaction)
10 .In case of appeal against the decisions, actions (omissions) of the service provider and / or its officials, the service recipient submits a complaint to theservice provider's Manager at the addresses indicated on the Ministry's Internet resource www.mwiths.gov.kz, or to the name of the head of the Ministry at the address: 010000, Nur-Sultan city, Esil district, mangilik El Avenue, house 8, building "house of ministries", entrance No. 15.
The complaint is signed by the service recipient.
14.inaccordance with paragraph 2 of article 25 of the Law, a service recipient's Complaint addressed to the service provider's Manager is subject to review within five working days from the date of its registration.
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Appendix 1 to the Rules |
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Form |
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____________________________ |
Statement
Please issue an archived certificate or copies of archived documents or archived extracts
from archived documents confirming information of a social and legal nature:
__________________________________________________________________________
(depending on the needs of the applicant, shall specify the requested
__________________________________________________________________________
information, the seniority, wage, age, family composition,
__________________________________________________________________________
education, awarding, transfer of pension contributions andsocial
__________________________________________________________________________
contributions to the award of degrees and titles, accidents,
__________________________________________________________________________
the finding of the cure, Evaof Kuali, the use of repression, rehabilitation,
__________________________________________________________________________
service in military units and formations, in zones of ecological
__________________________________________________________________________
disasters, stay in places of deprivation of liberty, acts of civil status) to:
__________________________________________________________________________
(name (maiden name), name, patronymic (if available, date
__________________________________________________________________________
of birth of the person, who requested information), the period for which the requested
information) _________________________________________________________________
(date, month, year (s)/ month year (-s)/ Std (s)
Appendix: copies of documents confirming the requested information (if available):
1) ________________________________________;
2) ________________________________________;
3) ________________________________________.
I agree to the use of information constituting a legally protected
secret contained in information systems.
"___" ______________ 20___ year _________________
(signed)
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Appendix 2 to the Rules |
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Standard of the state service "issuance of archival certificates, copies of archival documents or archival extracts" |
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1 |
Name of the service provider |
Republican state institution "national archive of the Republic of Kazakhstan", Central state archives, state archives of regions, cities of Nur-Sultan, Almaty and Shymkent, cities, districts (hereinafter-the service provider). |
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2 |
Methods of providing public services |
Documents are accepted through the office of the service provider, non-profit joint stock company "State Corporation" Government for citizens" (hereinafter-the State Corporation), the web portal "electronic government" www.egov.kz (hereinafter referred to as the portal) |
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3 |
Term of the state serviceзания государственной услуги |
The delivery period is 11 (eleven) business days. |
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4 |
Form of public service provision |
Electronic / paper version. |
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5 |
The result of rendering the state service |
The result of the provision of a public service is an archival certificate, acopy of an archival document and an archival extract on paper or a reasoned refusal to provide a public service. |
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6 |
The amount of payment collected from the service recipient when providing a public service, and the methods of its collection in cases provided for by the legislation of the Republic of Kazakhstan |
Is free. |
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7 |
working Hours |
Service provider from Monday to Friday in accordance with the labor legislation of the Republic of Kazakhstan from 09.00 to 18.30 hours, lunch break from 13.00 to 14.30 hours. |
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8 |
List of documents required for obtaining a public service |
To the service provider's office: |
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9 |
Grounds for refusal to provide a public service established by the legislation of the Republic of Kazakhstan |
The grounds for refusal to provide a public service are: |
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10 |
Other requirements, taking into account the specifics of the provision of public services, including those provided in electronic form. |
The service recipient receives the state service in electronic form through the portal, provided that they have an EDS. |
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Appendix 2 to the order |
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Rules for rendering public services "issuance of a permit for temporary exportof documents of the National archival Fund that are in state ownership outside the Republic of Kazakhs tan"
Chapter 1. General provisions
1) archival document – a document that is preserved or subject to preservation due to its significance for society and the state, as well as having value for the owner;
2) document of the National archival Fund – an archival document that has passed the state examination of the value of documents, has been put on the state register and is subject to permanent storage.
Chapter 2. Procedure for rendering public services
The list of basic requirements for the provisionof public services, including the characteristics of the process, the form, content and result of the provision of public services are set out in the standard of public services in accordance with Annex 2 to these Rules.
5.if the service recipient submitsan incomplete set of documents and / or expired documents to the State Corporation, the employee of the State Corporation refuses to accept the application.
6.if the service recipient provides a full set of documentsto the State Corporation, as well as when contacting the portal, the result of providing the public service is issued within 30 (thirty) calendar days.
After submitting a complete set of documents, the responsible executorwill submit the documents for consideration by the expert Commission within 2 (two) business days, for example.
The expert Commission within 21 (twenty-one) calendar days conducts an expert examination of the scientific and practical value of the requested documents, draws up an expert opinion and decideswhether to issue a permit or refuse to issue a permit.
A responsible contractor within 2 (two) working days on the basis of expert opinion prepares the resolution on the right of temporary export outside the Republic of Kazakhstan dokumEntov National archival Fund which is in state ownership (hereinafter – the resolution), the form in Annex 3 to this Regulation, an accompanying letter of direction to the State Corporation permission or notification from thecase in the delivery of public services.
The head of the relevant structural division of the service provider shall, within 1 (one) business day, sign the permit, a cover letter on sending the permit to the State Corporation, or a noticeof refusal to provide the public service.
The head of the service provider signs a cover letter within 1 (one) business day on sending a permit to the State Corporation or a notification of refusal to providethe state service.
After signing a cover letter for sending a permit or notification of refusal to provide a public service to the State Corporation, the head of the service provider immediately passes themto the responsible executor for registration.
An employee of the office registers a cover letter for sending a permit to the State Corporation or a notification of refusal to provide a public service within 4 (four) hours and sends them to the designatedIU. The deadline for sending it is not later than 17.30 hours of the next day.
The service provider provides delivery of the result of the public service to the State Corporation no later than one day before the expiration of the term for rendering the public service.
The portal rethe result of rendering the state service goes to "private office" of the applicant in the form of electronic document signed by electronic digital signature of the authorized person provider.
The service provider in accordance with paragraph 11) of paragraph 2 of article 5 of the Law provides introduction of data into the information system of monitoring of public services on a stage of rendering the state service in the manner prescribed by the authorized body in the sphere of Informatization.
Chapter 3. Procedure forappealing service provider's decisions, actions (inaction)
7 .In case of appeal of decisions, actions (omissions) of the service provider and (or) its officials, the service recipient submits a complaint to the service provider's head at the addresses indicated on the service provider's Internet resourceсе услугодателя www.mcs.gov.kz, or in the name of the head of the service provider at the address: 010000, Nur-Sultan city, Esil district, mangilik El Avenue, house 8, building "house of ministries", entrance No. 15.
The complaint is signed by the service recipient.
11.in accordance with paragraph 2 of article 25 of the Law, a service recipient's Complaint addressed to the service provider's Manager is subjectto review within five working days from the date of its registration.
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Appendix 1 to the Rules |
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Form |
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____________________________ |
Statement
Please issue a permit for temporary export from the Republic of Kazakhstan
of the following document (s) of the National archivalFund, which are in
state ownership:
________________________________________________
__________________________________________________________________________
(name)
The purpose of the export:
_________________________________________________________________
__________________________________________________________________________
The name of the country where the document (s): ___________________________
__________________________________________________________________________
Term of export: ______________________________________________________________.
The data of the applicant: __________________________________________________,
(for natural persons – residential address, postal
__________________________________________________________________________
index, e-mail, phone, Fax, personal identification number;
__________________________________________________________________________
for legal persons - legalcal address, postcode, email,
__________________________________________________________________________
phones, Fax, business identification number)
I agree to the use of information constituting a legally protected secret
containedin information systems.
_________________________ Last name, first name and patronymic (if any)
of the applicant
_________________________
(signed)
"__" ______________ 20___year
Place for printing
(for a legal entity)
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Appendix 2 to the Rules |
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State service standard "issuance of a permit for temporary export outside theRepublic of Kazakhstan of documents of the National archival Fund that are in state ownership" |
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1 |
Name of the service provider |
Ministry of culture and sport of the Republic of Kazakhstan |
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2 |
Methods of providing public services |
Non-profit joint stock company "State Corporation" Government for citizens" (hereinafter – the State Corporation), web portal "electronic government" www.egov.kz (hereinafter referred to as the portal) |
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3 |
Term of rendering of the state service |
The delivery period is 3,0(thirty) calendar days. |
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4 |
Form of public service provision |
Electronic and paper versions. |
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5 |
The result of rendering the state service |
The result of rendering a public service is a permit for the right to temporarily export from the Republic of Kazakhstan documents of the National archival Fund that are in state ownership (hereinafter referred to as a permit) or a reasoned refusal to provide a public service. |
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6 |
The amount of payment collected from the service recipient when providing a public service, and the methods of its collection in cases provided for by the legislation of the Republic of Kazakhstan |
Is free. |
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7 |
working Hours |
In accordance with the Labor code of the Republic of Kazakhstan dated November 23, 2015: |
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8 |
List of documents required for obtaining a public service |
Tothe state Corporation: |
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9 |
Grounds for refusal to provide a public service established by the legislation of the Republic of Kazakhstan |
The grounds for refusal to provide a public service are: |
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10 |
Other requirements, taking into account the specifics of the provision of public services, including those provided in electronic form. |
The service recipient receives the state service in electronic form through the portal, provided that they have an EDS. |
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Appendix 3 to the Rules |
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Form |
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Name State Name of the authorized body coat of Arms
Republic of the Commissioner (in the state language) Kazakhstan authority
(in Russian)
Permit no. _ _ _ for the right of temporary export
of documents of the National archival Fund outside the Republic of Kazakhstan
Issued ___________________________________________________________________
(name of the legal entity, surname, name, patronymic officials)
__________________________________________________________________________
on the right of temporary export of National archival fond documents
Of the Republic of Kazakhstan in accordance with the attached list on the ___ leaves.
Documents are temporarily exported to ______________________ (country).
The purpose of the temporary export of the exhibition, restoration work
(underline), and other cases (specify)
________________________________________
__________________________________________________________________________
Period of stay during the period from _______________ before _______________.
Temporary export is authorized under _____________________________________
__________________________________________________________________________
Head of the state Agency ______________ ___________________
(signature) (Full Name)
(name of the position with the indication of the organization)
M. P.
"___" __________ 20___g.______________
( issue location)
Customs and border guard service marks
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Appendix 4 to |
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Form |
List of documents of the National archival Fund of the Republic of Kazakhstan, for the temporary export of which permission is requested
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ОпIdentifying a document or file (storage units)* |
Search data* * |
Physical state |
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2 |
3 |
4 |
Total included in the list_____________________ storage units
(in figures and in words)
The applicant
(Position name _______________ ________________
with the name (signature) (Full Name)
of the organization)
MP.
Notes:
* along with the title of the document, the case (unit of storage) to specify the carrier and
method of reproducing information, the authenticity, or the number of copies per cell, a characteristic
external signs, dimensions;
** ybe proved, the storage location of the document, things (storage units), the name
of the state archive, stock room, inventory, storage units; the number of sheets
(if included in the list of private documents of the case, specify sheet numbers).
The supervisor's signature and date are placed on each sheet.
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Appendix 3 to the order |
Rules for the provision of public services " Apostilling of archival certificates, copies of archival documents or archival extracts originating from the state archives of the Republic of Kazakhstan and sent abroad"
Chapter 1. General provisions
1) archival certificate – a document drawn up on the letterhead of a letter of the organization, containing the necessary information for individuals and legal entities, indicating the archival ciphers and numbers of sheets of storage units of those archival documents on the basis of which it is compiled, which has legal force (original);
2) archival copy is a copy, literally reproducing the text of the archival document, with indication of archival cipher and numbers of sheets of units of storage and decoratedin accordance with paragraph 431 of the Rules of acquisition, storage, accounting and use of documents of National archival Fund and other archival documents of the state and special state archives, approved by the decree of the Government of the Republic of Kazakhstan from September 20, 2018 No. 576;
3) archive extract – a document drawn up on the letterhead of an archive letter, reproducing verbatim part of the text of an archive document relating to a certain fact, event, person, indicating the archivecipher and sheet numbers of the storage unit;
4) state archive – a state institution that has the right to collect, acquire, complete, organize, permanently store, record and use documents of the Nationalarchival Fund;
5) Central state archive – a state archive that is under the jurisdiction of the Central Executive body that provides management in the field of archival Affairs and documentation support of the Department.
Chapter 2. Procedure for rendering public services
The list of basic requirements for the provision of public services, including the characteristics of the process, the form, content and result of the provision of public services are set out in the standard of public services in accordance with Annex 2 to these Rules.
If the service recipient submitsan incomplete set of documents and / or expired documents to the State Corporation, the employee of the State Corporation refuses to accept the application.
The received application of the service provider through the State Corporation, or the portalof the office of the employee within 1 (one) working day is transmitted to the responsible Executive (in case of receipt after 17.30 hours, the application is registered on the next working day).
Terms of rendering public services for divisions of the stateCorporation of Nur-Sultan – 3 (three) working days
For divisions of a State Corporation in other regions – 10 (ten) working days, including postal items (the day of receipt of documents is not included in the term for rendering public services).
The service provider submits the result of rendering the public service to the State Corporation one day before the end of the term for rendering the public service.
In the case of a request through the portal in the "personal account", the service recipient's request history displays thestatus of acceptance of the request for the provision of public services, as well as a notification indicating the date of receipt of the result of the public service.
The service provider in accordance with paragraph 11) of paragraph 2 of article 5 of the Law provides introduction of Dann's information system for monitoring of public services on a stage of rendering the state service in the manner prescribed by the authorized body in the sphere of Informatization
Chapter 3. Procedure for appealing service provider's decisions, actions (inaction)
6 .In the event of an appeal against the decisions, actions (inactions) of the service provider and / or its officials on the provision of public services, the complaint is submitted to the head of the service provider at the addresses indicated on the service provider's Internet resource www.mwiths.gov.kz, or in the name of the head of the service provider at the address: 010000, Nur-Sultan city, Esil district, mangilik El Avenue, house 8, building "house of ministries", entrance No. 15.
7.a Complaint on the decisions, actions (omissions) of the service provider on the provision of public services is submitted to the head of the service provider.
The complaint is signed by the service recipient.
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Appendix 1 to the Rules |
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Form |
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____________________________ |
Statement
Please affix the stamp of apostille on _________________________________________
__________________________________________________________________________
(archive the certificate (certified copies or
_________________________________________,
issued by the state archive. archived statements from archived documents).
I agree to the use of information constituting a legally protected secret
contained in information systems.
"__" ______________ 20___year _ _ _ _ _ _
(signed by the service recipient).
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Appendix 2 to the rules |
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Standard of the state service "Apostilling of archival certificates and copies of archivaldocuments or archival extracts originating from the state archives of the Republic of Kazakhstan and sent abroad" |
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1 |
Name of the service provider |
Ministry of culture and sport of the Republic of Kazakhstan |
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2 |
Methods of providing public services |
Non-profit joint stock company "State Corporation" Government for citizens" (hereinafter – the State Corporation), web portal "electronic government" www.egov.kz (hereinafter referred to as the portal) |
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3 |
Term of rendering of the state service |
Terms ofpublic service provision: |
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4 |
Form of public service provision |
Paper. |
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5 |
The result of rendering the state service |
The result of providing a public service is an apostille stamp onarchival documents, copies of archival documents or archival extracts originating from the state archives of the Republic of Kazakhstan and sent abroad, or a reasoned refusal to provide a public service. |
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6 |
The amount of payment charged to the service recipient if the provision of public services, and the means of collection in cases stipulated by the legislation of the Republic of Kazakhstan |
For rendering of the state service the state tax in accordance with subparagraph 15) of paragraph 1 of article 609 and subparagraph 7) of article 615 of the Code of the Republic of Kazakhstan "On taxes and other obligatory payments to the budget (Tax code)" dated December 25, 2017, which is 50 (fifty) percent of the monthly settlement indicator established at date of payment of the state fee for each document. |
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7 |
working Hours |
In accordance with the Labor code of the Republic of Kazakhstan dated November 23, 2015: |
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8 |
List of documents required for obtaining a public service |
To a State Corporation: |
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9 |
Grounds for refusal to provide a public service established by the legislation of the Republic of Kazakhstan |
The grounds for refusal to provide a public service are: |
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10 |
Other requirements, taking into account the specifics of the provision of public services, including those provided in electronic form. |
The service recipient receives information about the procedure and status of public service provision in remote access mode through the portal's "personal account", as well as a Single contact center. |
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Appendix 4 to the order |
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List of some invalid orders of the Minister of culture and sports of the Republic of Kazakhstan
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